08-08-06 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL AUGUST 9, 2006 PRE-EMPTION County's cost allocation includes City participation for Rice Street/Country Drive, but not Rice Street/694. The Agreement between the City and the County reflects Chat change. Blesener noted that given the City's previous commitment to participate in the cost of the Rice Street/694 signal, the issue should be discussed with the County. Ms. Allan introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-8-782 -APPROVING THE PLANS FOR TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION AND THE RELATIVE AGREEMENT WITH RAMSEY COUNTY INCLUDING ANY MODIFICATION TO THE AGREEMENT SHOULD THERE BE ADDITIONAL COST TO THE CITY ASSOCIATED WITH ITS PARTICIPATION IN THE COST OF THE RICE STREET/694 SIGNALS, AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. PURCHASING/ The City Administrator reviewed the Finance Director's report dated PETTY CASH August 9, 2006 recommending modifications to the City's purchasing POLICIES & policy as well as an increase in the Petty Cash Fund. The Administrator PROCEDURES explained the process wherein vouchers are approved by the Council at each regular meeting. Given the periodic need for a purchase outside that timeframe, the Finance Director is implementing a manual check procedure to provide better documentation of any manual checks issued. These manual checks will then be submitted for review by the Council along with voucher review. The Administrator also noted that the Finance Director is recommending an increase in the Petty Cash Fund balance from $200 to $400 to cover small purchases thaC are needed. Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-8-783 -APPROVING AND ADOPTING THE MODIFICATIONS TO THE CITY'S PURCHASING POLICY AND PETTY CASH FUND