01-11-1978 Council Agenda - Laserfiche WebLink

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-4- d) Determining that very low income and affirmative action preferences and guidelines are being carried out on an area -wide basis and monitoring area -wide applications for participation and waiting lists together with lists of available rental units in order to determine any need for reallocation of program funds. e) Training local program staff and preparing operating brochures and forms. f) Collecting all area -wide data and preparing all housing assistance program reports for HUD. g) On -going program processing including annual re- certification of tenants and the maintenance of program files and records for monthly reports, maintaining contact with owners of rental units to encourage their participation in and understanding of the program and maintaining lists of available rental units. h) All other matters contained in the Master Contract. 6. Report. The City shall document its furnishing of services on a monthly basis within ten days after the close-of each caiendal month. All documentation shall be on forms provided by the Council. The Council reserves the right from time to time to alter or amend all forms as necessary in order td gain information required by HUD or other information necessary to the Council for its program responsibilities. 7. Time of Payment. All payments for the services herein purchased shall be made on a quarterly basis. The City understands that the Council cannot make payments until and unless funds are provided by HUD under the Master Contract. 8.. Records. The Council shall have access to the City's records at rea son - able hours in order to exercise its responsibility to monitor the services purchased. All records shall be kept by both parties for five (5) years for audit purposes. 9. The parties shall comply with all requirements imposed by Title 6 of the Civil Rights Act of 1964, Public Law 88 -352 78 Statutes 241; the regulations of the Department of Housing and Urban Development issued thereunder., 24 CFR Subtitle A, Part 1, Section 1.1; Title VIII of the Civil Rights Act of 1968 and the rules and regulations issued pursuant thereto; Executive Order 11063 to the end that, in accordance with the Act, the Executive Order, the regulations and the requirements, no person shall on the ground of race, color,creed„ religion, national 00020