05-14-1975 Council Agenda - Laserfiche WebLink

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Tbase instructions constitute pan of the documentation that supports your re- -.i1d roc,: Lie r '3ta:;,ec' for public viewing and scrutiny. (See instruction D) A. GENERAL 1. This report may be based on either- . Budgetary action on the pan of your government OR • Executive proposals made as the basis for future legislative or budgetary action. 2. This report is your government's plan for the use of general revenue sharing funds. It does not bind your final action and may be amended without notifying the Office of Revenue Sharing. 3. Please print or type this report and use black ink. 4. Show all amounts m whole dollars. rounding to the nearest dollar. 5. The Categories (column A) for Planned Expenditures are not listed in the order of importance. Your general revenue sharing funds may be spent in one, several, or all of these categories. 5. The sum of Planned Expenditures (line 15. column 8 plus line 15. column C) must equal the preprinted Anticipated Payment (on the upper right of the form) 7. This form is addressed to the official authorized to receive revenue sharing funds but must be signed by the Chief Executive Offices (these may or may not be the same person). 8. You may send photo copies of the original form to ORS 9. Do not allow your completed form to be mailed by a newspaper of any individual or group outside of your administration. Many forms handled this way are misplaced, delaying your government's compliance. 10. When your form has been received and accepted by the Office of Revenue Sharing. you will receive an Acceptance Card directly from ORS. This card will be stamped with the date your report was accepted and the document control number for your report Please keep the Acceptance Card as part of your general revenue sharing documen- tation If you do not receive an Acceptance Card. or it your report has not been returned to you by the Office of Revenue Sharing within three weeks from the date your report was mailed. please contact the Office of Revenue Sharing. Your report may not have been received by ORS. E. CAPITAL EXPENDITURES (column 8) The expenditure categories listed on Lines 1 through 13 are typical Capita! Expenditures and are not intended to restrict your use of funds. You may add a category in the space provided On line 14. column A. Enter on the appropriate lines) (I through 14) the amount that is the portion of the preprinted Anticipated Payment you plan to spend in each ceprtel expenditure category On rine i 5, column B, enter the total of amounts entered in column B. C. OPERATING /MAINTENANCE EXPENDITURES (column CI You are restricted by taw to the priority expenditure categories (listed on lines 1 through 8 in column A) for Operating/Maintenance Expen- ditures. Please do not add other categories. Enter on the appropriate lines) in column C the amount that is the por- tion of the preprinted Anticipated Payment you plan to spend for operat- ing /maintenance purposes within each priority category. On line 15, column C, enter the total of amounts entered in column C. 0. LOCATION OF DOCUMENTATION (block D) In order to give your interested citizens a better opportunity to partici- pate m choosing ways to use general revenue sharing funds, you are requested to fill in the blank lines, The first blank should contain the deadline for submission of proposed uses of these funds: the second blank should be completed with the name of the person authorized to receive such proposals. Enter on the next line the location of a copy of this report and supporting documents. E. ASSURANCES The law requires each recipient government. through its Chief Executive Officer. to assure the Secretary of the Treasury that it will comply with the statutory provisions listed below. This assurance is required to receive revenue sharing funds for any entitlement period beginning on or after January 1. 1973. By signing Section E of this report. your Chief Executive assures compliance with these provisions. It is not required that these assurance provisions be published in a local newspaper. The references in parenthesis are to the State and Local Fiscal Assis- tance Act of 1972. Your government must assure that it will: 1. Establish a trust fund and deposit all revenue sharing funds received in that trust fund. according to regulations prescribed by the Treasury Department (Section 123(a) (11) 2. Use revenue sharing funds within a reasonable time (two years from the end of each entitlement period). according to regulations prescribed by the Treasury Department (Section 123(a)121). 3. In the case of the local government. use revenue sharing funds only for priority expenditures. as defined in Section 103(a) of the Act (Sec- tion 123{a)(3)) 4. Provide for the expenditure of revenue sharing funds in accordance with the laws and procedures applicable to the expenditure of its own rev- enues (Section 123(a) 14)). 5. Use fiscal accounting and audit procedures as specified by the Secre- tary of the Treasury: provide access to and the right to examine books, documents. papers. or records required for purposes of reviewing com- piiartce with the Act: make such reports as the Secretary may reason- ably require (Section 123(a) (5)), 6. Comply with the prevailing wage provisions of the Davis -Bacon Act on any construction project costing in excess of 52000 when 25 percent . or more of the costs of such project are paid out of revenue sharing funds (Section 123(a) (6)) 7. Pay individuals employed in lobs financed in whole or in part out of revenue sharing funds wages not lower than the prevailing rates of pay for persons employed by rt in similar pubiic occupations This provision does not apply to an employee or employees in any program category who are being paid in whole or in part with general revenue sharing funds unless 25 percent or more of the aggregate wages paid to all employees in that category are paid from revenue sharing funds (Sec- tion 123(a) (711 S. In case of the governing body of an Indian tribe or Alaskan native village. spend revenue sharing funds for the benefit of members of the tribe or village residing in the county area from which its revenue sharing funds were allocated (Section 123(a) 18)). 9. Not exclude from participation in. deny the benefits of. or subject to discrimination. under any program or activity funded in whole or in part with revenue sharing funds. any person in the United States on the ground of race. color. national origin. or sex (Section 122) AUDIT (block F) • Question Fl must be answered • If the "Yes" block (question F1) is checked. answer question F2. G. PUBLIC PARTICIPATION (block G) F. H. PAGE- 5 Please check as many answers as apply. CIVIL RIGHTS (block H) The Equal Employment Opportunity Act of 1972 (PL. 92 -261) as amended requires that if your government employs 15 or more full time. paid employees. records must be maintained showing the race (or minority group) and sex of each of your employees. The Equal Em- ployment Opportunity Commission may periodically request this in- formation to be submitted on the "State and Local Government In- formation Form (EEO -4) Further information on this requirement may be obtained from. Equal Employment Opportunity Commission 2401 E Street. N.W. Washington. D.C. 20506 1. Check the correct answer for your government if the "Yes " block (question H) is checked. answer question H2. If the "No" block is checked. answer question H3. 2. Enter date )month. year) of the latest EEO -4 form your government submitted to EEOC. 3. Enter total number of full time, paid employees of your government on March 31. 1975 (or your pay period closest to that date). J. PUBLICATION (block l( The upper portion of the report (above the heavy Me) must be published in a newspaper of general circulation in your geographical area The news media, including minority and bilingual media. must also be ad- vised that a copy of this report has been published in a local paper. If your government has received certification waiving this publication re- quirement. "Publication not required" will be preprinted by ORS in the red block on the lower right of the form The published portion may be photographically reduced to any size that will remain legible to the reader. This form need not be published as a legal advertisement Enter the actual or estimated cost of publication on the line provided. The name of the newspaper and date of publication must be entered in the space provided To insure speedy processing of your report. please print the name of the person completing the report, her or his title. and a telephone number (including the area code) where she or he may be reached during the day. After completing the report. please send only the original report (or a photo copy of the original) to the Office of Revenue Sharing in the envelope provided Before mailing. please check your report for the following: v Y The Preprinted Account Number is correct for your government. All of the preprinted Anticipated Payment is either entered in one cate- gory or divided among several categories (column AI. All amounts are shown in whole dollars. rounded to the nearest dollar Sum of Planned Expenditures (Me 15. column 8 plus line 15, column C) equals preprinted Anticipated Payment Signature of Chief Executive Officer (block EI Name of the Publishing Newspaper (Block 1) The name and telephone number of the person completing the report have been entered in block J