01-09-1980 Council Agenda - Laserfiche WebLink

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PART III PUBLIC DOCUMENT CONTAINING PROCEDURES ADOPTED BY THE RESPONSIBLE AUTHORITY TO ADMINISTER THE MINNESOTA GOVERNMENT DATA PRACTICES ACT 1, , the Responsible Authority for the City of , appointed under a resolution adopted by the city council on the day of —, 19 _, hereby establish the follow- ing procedures for the administration of the Minnesota Government Data Practices Act: Collection of Data A. Collection and storage of government data and data on individuals by employees and agents of the city shall be limited to that necessary for the administration and management of programs speci- fically authorized by the federal government, legislature and this city. B. Private or confidential data on an indivi- dual shall not be collected, stored, used or dis- seminated by this city for any purposes other than those stated to the individual at the time of collec- tion in accordance with the following paragraph C, except as provided in Minnesota Statutes 15.163, Subd. 4. C. All individuals asked by any employee or agent of this city to supply private or confidential data concerning himself shall be informed of: (1) the purpose and intended use of the requested data within the city; (2) whether he may refuse or is legally required to supply the requested data; (3) any known consequence arising from his supplying or refusing to supply private or confidential data; and (4) the identity of other persons or entities authorized by state or federal law to receive the data. Requests for Government Data All requests for government data must be in writing and signed by the requesting person. When requesting private or confidential data, the request- ing person must identify himself by presenting a Minnesota driver's license or another identifica- tion card acceptable to the Responsible Authority or my designee which contains a photograph of the individual requesting the data. Requests for government data may be received by me or by the - 4 - appropriate designee in charge of the particular files or systems containing the government data requested. Every attempt shall be made to comply with the requests in an appropriate and prompt manner as specified by these procedures and by the Minnesota Government Data Practices Act. Types The types of records, files, and processes relating to private and confidential data on individuals re- tained by this city and the citation to federal law or statute authorizing this classification, are the following: A. Personnel data (Minnesota Statutes 15.1692) Personnel data means data on individuals collected because the individual is or was an employee of or an applicant for employment by this city. 1. Except for employees described in para- graph 5, the following personnel data on current and former employees of this city is public: Name; Actual gross salary; Salary range; Actual gross pension; The value and nature of employer -paid benefits; The basis for and the amount of any added remuneration, including expense reim- bursement, in addition to salary; Job title; Job description; Education and training background; Previous work experience; Date of first and last employment; The status of any complaints or charges against the employee whether or not the complaint or charge resulted in a dis- ciplinary action; The final disposition of any disciplinary action and supporting documentation. 2. Except for applicants described in para- graph 5, the following personnel data on current and former applicants for em- ployment by this city is public: