01-09-1980 Council Agenda - Laserfiche WebLink

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. {esgue of minnesoto cities December 14,1979 TO: All member city clerks, administrators and managers FROM: Duke Addicks, League Legislative Counsel RE: Minnesota Government Data Practices Act Effective January 1,1980 all government data (whether or not it pertains to individuals) collected, created, received , maintained, or disseminated by any city is public. unless classified by a state statute, temporary classification of the Department of Administration or a federal law as not public, or (with respect to data on individuals) as private or confidential. After January 1, many cities will be receiving requests from employees, newspaper reporters, and memers of the handling these for inofactteach city is required quiirreddby law to procedures for to adopt proedures Enclosed is the League memo entitled "Complying with the Minnesota Government Data Practices Act." This memo consists of a brief summary of the cities responsibilities (clerks, administrators and managers should read the enclosed text of the Minnesota Government Data Practices Act and become familiar with it); a model resolution appointing the Responsible Authority for the city who will have the privilege of administering this act; and a model public document containing the procedures to be adopted by the Responsible Authority to administer the act. The Responsible Authority ty must be a named individual, and probably should be the clerk, administrator, or manager, or a t designees directl astiyt reportable to one of these three positions. The Responsible Authority may app in the administration of the act. Also accompanying the memo as an Appendix is the full text of the Minnesota Government Practices Act as it is after the 1979 session. Because the legislature has changed this act every year since it was first adopted, 1 do expect the legislature in 1980 and future years to make changes in it. After each session, be made League will attempt the Responsible Authority changes and the public document a- dopted be made in the resolution appointing dopted by the Responsible Authority. Larger cities may wish to expand on the public document, especially if the city has obtained tem- porary classifications of data other than that classified by federal law or state statute. Care should be taken in making any changes in the resolution and public document because they are draftd to are made, either helLeague lof Minnesota Cities or your own city attorney should be consulted. OVER �s l DA:glb n ;:300 hanover building, 4 B cedar street, saint paul, minnesota 55101 C01 2. 222 .