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detailed reports available on demand, and improved information <br />about recreation programs. <br />The end product of Phase II will be a presentation of the <br />relative benefits of each alternative and a recommended course of <br />action. At this time you will have enough information to decide <br />which course of action is best for the city. <br />Phase III — Select Processing Alternatives <br />Phase III includes the following steps: <br />1. Identify potential vendors, <br />2. Prepare a Request for Proposal for the vendors, <br />3. Evaluate proposals received from the vendors, <br />4. Recommend the top vendors for further evaluation, <br />5. Assist you in the final selection of a vendor, <br />6. Analyze your financial investment, <br />7. Draft a vendor agreement for subsequent negotiation. <br />Phase IV — Convert to the New System <br />Once the appropriate system is chosen, the conversion must be <br />managed properly to achieve the full benefits identified in the <br />requirements analysis. If you so desire, we will assist you <br />throughout the conversion to the new system, working in <br />conjunction with your management team and the vendor. <br />The primary focus of Phase IV is project control. This includes: <br />1. Negotiate a final contract with the selected vendor, <br />2. Develop a detailed conversion plan, <br />3. Establish a project control checklist which outlines <br />the responsibilities of each participant, <br />4. Conduct regular status review meetings, <br />5. Review all system documentation, <br />6. Monitor the results of system testing, <br />7. Monitor and interpret the vendor contract to ensure <br />vendor conformance. <br />DEC 9 1983 <br />CITY OF <br />LITTL1.1 CANADA <br />