07-11-2013 Park & Rec Comm. Minutes

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MINUTES PARKS & RECREATION COMMISSION JULY 11, 2013 WARMING The Director reported that the architect on the warming house project HOUSE completed the final building plans, which the Director then reviewed in PROJECT detail. I-Ie noted that the new warming house will be in the same location as the existing one at the north side, but is 12 feet longer. The new building is 300 square feet larger than the old. This additional square footage relates to the restroom addition. The Director reported that the architect's estimate for the building is $166,150 plus a $6,600 contingency. The City Engineer's estimate to bring water, sewer, and install a sewer pump into the site is $23,500. This brings total estimated costs at approximately $196,000. The Director noted that the City budgeted $150,000 for this project. The Director reported that he presented the project and estimated costs to the City Council. They asked if there were areas where costs could be reduced. The architect looked at the project and reported that the finish materials on the upper exterior of the building and interior ceilings could be changed out to plywood rather than utilizing maintenance -free materials at a cost savings of approximately $10,000. The Director pointed out that this change would result in on -going maintenance costs. The Director also reported that the Council asked if bathroom facilities in the old fire hall could be modified so that they could be utilized by warming house and skateboard park users. The architect estimated the cost to retrofit the old fire hall bathrooms at $65,000. The architect also indicated that the bathrooms could not be improved to meet Code given their ceiling height. He also indicated that the Code does not allow for a building to be constructed with the expectation that bathroom facilities will be in an adjacent building. The Director also reported that elimination of the bathrooms in the new warming house would result in a $55,000 savings. The Director indicated that in presenting this information to the Council, the consensus was that the existing warming house needs replacement. He noted that the building is 32 years old. The Director also pointed out that this park area has 9 to 10 months of usage with ice - skating and skate- boarding. The Director reported that the Council expressed concern that the estimate is approximately $50,000 over budget, and wants to plan for where these additional dollars will come from. He indicated that the City Engineer's utility estimate is based on those improvements being made as part of the Little Canada Road improvement. The Council voted to make the utility improvements this year. The Director indicated that the Council asked that staff look at additional ways to either reduce project 3