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1 1 1 1 1 1 1 1 1 1 1 1 1 As an example, if a situation arises in which a problem is identified, and it is ajudged that an extra is due the affected contractor(s) to make the change, by the Construction Manager, and the Architects, the following chain of events should follow: 1. Construction Manager immediately notifies the Architect, (and when required the Architect will notify the engineer), and the owner that a condition exists which may require additional payment to a contractor for work outside the contract work scope. (This is especially true if the construction schedule could be delayed) 2. The Construction Manager and Architect shall determine as accurately as possible, the scope of additional work required to resolve the conflict or problem, and confirm it with the contractor(s) involved, notifying the Owner of the anticipated scope of the change, as well, at that time. 3. The contractor(s), will be asked to verbally estimate, to the best of their knowledge, the costs involved including overhead and profit, to correct the situation. (In some instances the only acceptable path of correction may be in the exercising of unit pricing or T & M construction, but that is only the exception). This verbal estimate is to be as accurate an assessment as possible, at the time, and is not necessarily binding the contractor, if conditions are discovered to be significantly more involved or larger inscope than when first reviewed by the contractor(s), the Construction Manager and the Architect: 4. The Owners representative is notified of the anticipated cost of the work, with recommendations from both the Construction Manger and the Architects, and is asked to respond with a verbal notice to proceed, if the anticipated cost of correction is below a preset ceiling limit. The Owner's representative should have authority to authorize up to $5000.00 in charges on his authority. 5. The Owners representative verbally approves the request to proceed with corrective measures. This approval is passed back to the Contractor(s), and he is notified to proceed with the work. 6. The Construction Manager issues a proposal request to formally request a written response from eh contractor(s). 7. The contractors respond, in writing, to the Construction Manager's proposal request, the Construction Manager reviews the cost and passes the response along, with his recommendation, to the Architects and Owners for review. 8. Architect makes his recommendation to the Owner, 9. Owner accepts and confirms in writing to Construction Manager, with a copy to the Architect. *(As long as price is verifiable and justified, it should also be in line with verbal quote) "10. Construction Manager issues change order to accept the cost of the correction, addition, deletion, into the scope of the work. The scenario outlined above is only for those situations where immediate action is dictated, so as not to disrupt the progress of the job, or to avoid additional costs which would accrue because the work cannot be modified immediately. In most cases, a proposal request will be issued by the Construction Manager to all parties. The appropriate contractor(s) shall respond, and the response will be reviewed by the 4 Page 19