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POSITION TITLE: Accounting Clerk <br />DEPARTMENT: Finance <br />ACCOUNTABLE TO: City Administrator <br />PRIMARY OBJECTIVE: <br />To provide overall financial accounting including planning, analysis, <br />control and evaluation in a manner which will achieve maximum return <br />to Little Canada on available resources. To perform accounting work, <br />preparing financial reports, organizing and implementing financial <br />operations of the City in a manner consistent with Generally Accepted <br />Accounting Principles as well as statutory guidelines and under the <br />direction of the City Administrator. <br />MAJOR RESPONSIBILITY AREAS: <br />Under the direction of the City Administrator implements sound <br />accounting policies and practices which provide a uniform system by <br />which financial data is generated and provided to the City <br />Administrator and /or Council for effective planning and policy <br />making. <br />Prepares a variety of financial statements, monthly reports, and <br />other reports as directed by the City Administrator. <br />Assists the City Administrator in the preparation of the annual <br />budget including necessary supporting information. Meets with City <br />Administrator to prepare final draft budget and long term financial <br />plan for presentation to the Council. Prepares and maintains general <br />account books, ledgers, journals, and trial balances. Prepares <br />necessary adjustments to the budgets and /or fund balances which may <br />be required during the course of the fiscal year. After approval by <br />the City Council, posts same. <br />Oversees the general purchasing program to ensure compliance with <br />established controls and procedures, obtaining justification and <br />documentation for major expenditures which exceed the approved <br />budget. Utilizes group purchasing whenever possible to make the best <br />use of available resources and minimize duplication in time and <br />expense. Recommends changes to existing procedures to enhance the <br />effectiveness of City expenditures. <br />Oversees and assists with all other accounting activities, including <br />receipts, deposits, billings, collections, and payments to ensure <br />compliance with established procedures and avoid undue liability for <br />the City under the direction of the City Administrator. Analyzes <br />costs and expenditures, maintains and supervises accounts receivable, <br />and accounts payable records. <br />Page 10 <br />