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Responsibility of: <br />to. Robert Johnson <br />11. Kay Peterson <br />12. <br />Robert Johnson <br />13. Kay Peterson <br />14. Kay Peterson <br />1. Robert Johnson <br />Gaining Operations Internal Control (continued) <br />Title: Action <br />Removes and retains any unsokl and defective tickets. <br />Counts total cash in the cash drawer separating the normal starting bank <br />from the net balance. <br />Deposits and records net balance cash or secures it until it can be <br />deposited. <br />Removes receptables and stores them in a secure area at the dose of the <br />day. <br />Checks serial numbers on a winning ticket to the game being played. <br />If the serial numbers do not match, does not pay the winner. <br />Fund Control and Record <br />Audts all closed games and records information on schedule B for the <br />monthly tax report <br />Fund Control and Record - Bingo <br />1. N/A Fills out bingo report forms for each occasion. <br />2. N/A Conducts bingo according to the rules. Complies with prize limits. <br />3. N/A Verifies that one or more ched<ers are used for each bingo occasion. <br />4. N/A Verifies and records serial number of winning bingo card for prize of $100 or <br />more. <br />Accounting — Monthly Reports <br />(treasurer of organization may not account for gambling funds) <br />1 Robert Johnson Maintains gambling bank accounts. <br />R,JObGSOG, .Boss III <br />a ,71m MorelabG Ass.Chief Signs all checks from gambling checking account. <br />3. Linda Fahey Maintains deposit records. <br />4. Linda Fahey - Maintains expense records. <br />5. Joon Kim Accountant Reconciles and maintains monthly bank statements. <br />6. JOO n Kim Prepares monthly tax retums for each site (Schedule A: Site Accounting) <br />and a combined tax retum for all locations. <br />Joon Kim & <br />7. P nho r t .T nh n s nn Prepares and presents monthly reports to members. <br />8. Any1BoP.S'Frlilinsnn Prepares and presents fist of proposed allowable expenses and lawful <br />purpose expenditures to members for authorization. Prepares Schedule C and D <br />Corp. for monthly tax report. <br />9. Mike Fahey Secretary Records authorization in the minutes of the organization. <br />10. Robert Johnson Investigates variances and documents reasons for these variances. <br />REOUIRED ATTACHMENT -- Administrative Controls <br />1. Include diagram or illustrated flowchart showing how your organization is structured. This organizational chart should show who reports to <br />whom and how the chain of command is setup. <br />2. Include a na tive explanation of how the administrative duties are separated and explain the responsibilities of each individual in the <br />iz n ch art <br />gr---7.15. — +� I, ,G v� 1� chief executive officerof Little Canada Vol . Fire Dept. <br />(signature) (name of organization) <br />verify that the above information conforms in all respects to the objectives of internal control as outlined by stale law and Gambling Control Board rules. <br />Attach to the Organization License Application or submit within 10 days of any change in information. <br />Gambling Control Board <br />Rosewood Plaza South, 3rd Floor —1711 W. County Road B <br />Roseville, MN 55113 <br />Page 9 <br />