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2. At the decision to initiate the actual vehicle <br />purchase. (Assuming the Council's awareness and <br />agreement with the master replacement schedule, this <br />will be a "for your information" type of notice <br />assuming the schedule is being followed.) <br />3. At the time final specifications are prepared and <br />bidding will commence. <br />4. At award of the contract for formal approval of <br />purchase. <br />To assist in communications between the Fire Department and the <br />City Council throughout the entire process, the City Council will be <br />allowed to designate up to two individuals from its members or from <br />City staff to serve on the committee(s) which develop the master <br />plan, evaluates the purchase, designs specifications, and purchases <br />the equipment. <br />III. VEHICLE PURCHASING SYSTEM: <br />To achieve the overall objectives of accountability and the <br />maximization of resources, the following considerations will be taken <br />into account at the designated phases. <br />A. Master Plan Development: <br />Prior to the purchase of new vehicles for the Fire <br />Department, a replacement schedule with appropriate <br />justification is to be prepared by the Fire Department and <br />approved by the City Council. When preparing this schedule, <br />-2- <br />Page 89 <br />