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Play for Hope, Hope to Play, Benefit Softball Tournament Date: July 20, 1994 To: Jim Moreland, Parks & Rec Department -and - Kathy & Little Canada City Council Members From: Denise Windish, mother of Jeffrey Windish -and - Benefit Manager Regarding: The use of Pioneer Park, for a Fundraiser Dear Jim, Kathy & Council Members: Thank you for taking the time to consider my request. This has been a learning experience for all of us. The private use of Pioneer Park for a Fundraiser with a Named Individual, raised issues requiring "NEW" policy be written. And, for myself, I got quite an education in the Minnesota Gambling Laws which govern this type of a Fundraiser. With deepest regrets, I have to decline your generous offer to work with me and make the Benefit a reality. The expense of meeting State, County & City requirements; over - powers the potential for raising funds. For future reference; anyone attempmting to do the same, will have to meet the following requirements: (01): Select & Register an Assumed Name to conduct business under. (02): File Articles of Incorporation, under Chapter 317/317A as a Non - Profit Organization. (03): Publish the use of an Assumed Name & the Articles of Incorporation in a local newspaper for 2 weeks. (04): Obtain State Gambling Law on having a Fundraiser with a Named Individual, use as a guideline. (05): Obtain State Gambling Form, for Raffle Exculsion, if prizes offered are less than $750.00 in a calendar year. Note: If prizes are over $750.00 in a calendar year, a permit is needed but, not obtainable without 3 years of filed tax returns. (06): Obtain State Gambling Form, Family Bingo Exculsion, if prizes offered are less than $100.00 per game, the amount per calendar year, was not available at the time of my inquiry. (07): Rules governing Softball Tournaments also apply, but where not prohibiting or available at the time of my inquiry. (08): Ramsey County Department of Health, governs Concession Sales and reqiures a menu & food prep area inspection, before allowing a permit to be purchased. (09): At the City level as we discussed; General Liability Insurance in the amount of $1,000,000.00 with the City as Co- Benefactor, must be secured. (10): A Vendor's Permit for token toy & gifts sales, must be obtained from the city, in this case it's the City of Little Canada. (11): If Beer Sales apply, which did with my request; then Liquor Liability • Insurance is needed. Note: The Application & Permit for a 1 to 3 day temporary On -Sale Liquor License states Insurance is not Mandatory? But, at the amounts requested of me: $300,000/$100,000 personal injury, $10,000 property damage and $300,000/$100,000 loss of means of support. Proof of:-insurance must be provided with Application to City; who approves or disapproves, collects fee's &'forwards application to State. Page 11