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2013 <br />2014 <br />Appendix A <br />Preliminary Project Schedule <br />(Dates are tentative) <br />Oct 25 Complete city approval of joint powers agreement <br />Dec 3 County board approval of joint powers agreement <br />Dec 30 Publication of request for proposals for voting system <br />Jan 15 Pre -bid conference for vendors submitting proposals <br />Jan 31 Closing date for proposals from vendors for voting system <br />Feb 1 I Complete scoring proposals submitted by vendors <br />Feb 14 Task force recommendation to county board <br />Feb 25 County board approval of new voting system acquisition <br />Mar 10 Publication of RFP for ballot printing 2014 -2015 <br />Mar 17 Place order with vendor for new voting system <br />Apr 7-1i Software training for county staff <br />Apr 21 -25 Hardware training for county staff <br />May 2 Complete delivery of new voting system components <br />May 20 First day to file for office <br />May 23 Complete check -in and preliminary testing of voting system components <br />May 28 -30 Simulated election with new voting equipment <br />May 30 Complete training and informational materials for use of voting system <br />Jun 16 -20 Hands -on training for city elections staff <br />Jun 27 Begin absentee voting <br />Jul 7 -Aug I Hands -on training for election judges serving at the state primary <br />Aug 12 State primary <br />Joint Powers Agreement for New Voting System — 2013 Page 18 of 19 <br />19 <br />