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515 Little Canada Road, Little Canada, MN 55117 -1600 <br />(651) 766 -4029 / PAX: (651) 766-4048 <br />www.cidittle-canadann.us <br />MEMORANDUM <br />TO: Mayor Blesener and Members of the City Council <br />FROM: Kathy Glanzer, City Clerk <br />DATE: October 16, 2013 <br />RE: Joint Powers Agreement with Ramsey County for <br />New Voting System Acquisition and Operation <br />MAYOR <br />501 131esener <br />COUNCIL <br />Rick Montour <br />John Keis <br />Michael McGraw <br />Shelly Boss <br />ADMINISTRATOR <br />Joel R. Hanson <br />Ramsey County is planning for the acquisition of a new voting system on a County -wide basis <br />with implementation likely in election year 2014. Little Canada's share of equipment costs is <br />$26,925.00 with annual operating costs an additional $2,092.93 (see Appendix C attached). The <br />City will have the option to pay equipment costs at the time of purchase, or spread the cost over a <br />two to five year period subject to the addition of financing costs. <br />With regard to why the new voting system is needed, please see the copy of an email attached <br />from Joe Mansky, Election Manager for Ramsey County. Essentially the current system is <br />obsolete, and the County is unable to get some replacement parts. Another factor is that the <br />County has a grant in the amount of $524,000 that can be applied toward the purchase of a new <br />voting system. The deadline for acquisition is March of 2014, or the money must be returned to <br />the State. <br />The City Attorney has reviewed the Joint Powers Agreement and finds it acceptable as to form. <br />Based on the County's intention to move forward with the purchase of a new voting system, City <br />staff recommends approval of the Joint Powers Agreement as presented. <br />1 <br />