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Years Of Service Number of Days Accrued Per Year <br />0 -5 Years 18 <br />6 -15 Years 23 <br />16 -20 Years 28 <br />21+ Years 30 <br />One day of PTO shall equal eight (8) hours for full -time employees. PTO accruals are pro -rated <br />for eligible regular part -time employees. When an employee moves to a new accrual level based <br />on years of service, the new accrual rate will begin with the first full pay period after the <br />employee's anniversary date. <br />Department heads will earn an additional 5 days of PTO each year subject to satisfactory <br />performance. <br />Maximum Accumulation <br />An employee may not have more than 30 days of PTO accrued as of the last day of the last pay <br />period the year, unless a written request has been submitted to and approved by the City <br />Administrator prior to that time. The written request should include an estimate of the number <br />of hours being carried -over, the reason the employee was unable to use the hours, and the <br />employee's plan to use the excess hours in the near future. <br />Exceptions <br />The City Administrator has the authority to establish beginning levels of PTO balances and <br />placement on the accrual schedule for newly hired department heads. In making such a <br />determination, the City Administrator will consider the prospective employee's qualifications, <br />education, prior experience, and length of service in the same or similar jobs. <br />Procedures <br />PTO is requested and approved through leave slips available in each department. Leave slips are <br />approved by the immediate supervisor and /or department head. Approval of requests is based on <br />timeliness of the request, authorization by the appropriate supervisor, and the needs of the <br />department. Approval is not guaranteed based on the needs of the City. <br />Non- exempt employees must complete a PTO leave request slip for all regularly scheduled hours <br />that the employee does not work, unless the employee's supervisor has given prior written <br />approval for the employee to work those hours on a different day or days within the same pay <br />period. <br />Exempt employees must complete a PTO leave request slip for any time needed to account for a <br />40 -hour work week and /or if an exempt employee works less than 4 hours during the normal <br />3 <br />