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within fifteen (15) days of said meeting, in which case <br />the request would be placed on the agenda and considered <br />at the regular meeting following. <br />(d) The applicant or a representative thereof shall appear <br />before the Planning Commission in order to answer <br />questions concerning the proposed variance request. <br />(e) The variance application shall be referred by the City <br />Clerk to the appropriate City staff for a report and <br />recommendation to be presented to the Commission. The <br />City staff's report and recommendations shall be given to <br />the City Planning Commission at least seven (7) days <br />prior to the meeting at which said report and <br />recommendations are to be presented. The staff report <br />and recommendations to the City Council are to be entered <br />in and made part of the permanent written record of the <br />Planning Commission meeting. <br />The Planning Commission and City staff shall have the <br />authority to request additional information from the <br />applicant concerning the variance or to retain expert <br />testimony with the consent and at the expense of the <br />applicant concerning said variance where said information <br />is declared necessary to insure preservation of health, <br />safety and general welfare. <br />(f) <br />(g) <br />The Planning Commission shall make a finding of fact and <br />recommend such actions or conditions relating to the <br />request as they deem necessary to carry out the intent <br />and purpose of the Ordinance. Such recommendation shall <br />be in writing and accompanied by the report and <br />recommendation of the City staff. <br />(h) The City Council serving as the Board of Adjustment and <br />Appeals shall not grant a variance until they have <br />received a report and recommendation from the Planning <br />Commission and the City staff or until forty -five (45) <br />days after the first regular Planning Commission meeting <br />at which the request was considered. <br />Upon receiving the report and recommendation of the <br />Planning Commission and City staff, the City Clerk shall <br />place the report and recommendation on the agenda for the <br />next regular meeting. Such reports and recommendations <br />shall be entered in and made part of the permanent <br />written record of the City Council meeting. The City <br />Council shall request the City Clerk to set a date for a <br />public hearing. Notice of such hearing shall be <br />published in the official newspaper at least ten (10) <br />days prior to said hearing, and individual notices shall <br />be mailed not less than ten (10) days nor more than <br />(i) <br />-35- <br />Page 47 <br />