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515 Little Canada Road, Little Canada, MN 55117 -1600 <br />(651.) 766 -4029 / FAX: (651) 766 -4048 <br />www.ci.little- canada.mn us <br />MEMORANDUM <br />TO: Mayor Blesener & Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: May 9, 2014 <br />RE: Warming House Project <br />MAYOR <br />13111 13lescner <br />COUNCIL <br />Rick Montour <br />John Keis <br />Michael McGraw <br />Shelly Boss <br />ADMINISTRATOR <br />Joel R. Hanson <br />Attached is the bid tabulation prepared by RVK Architects for the warming house <br />project. You will note that we are over the $195,000 budget by $15,168 that includes a <br />contingency amount of $8,474. (We have attached the minutes from our December 11th <br />meeting that discussed the project budget in greater detail.) These estimates do include <br />the costs for installing a retaining wall on the east side of the building. <br />Staff will conduct some additional review prior to Wednesday's meeting. We will see if <br />we can gain any savings in the project components through other bids (we are not overly <br />optimistic at present). The Council will have to consider one of three options. They are: <br />1. Approve the additional budget amount and order the project to proceed as <br />planned. <br />2. Delay approval and seek additional bids to see if the numbers can be lowered. <br />3. Direct a redesign of the project to attain the budget objective. (Note: Given Little <br />Canada Recreation Association's Funding pledge, we may impact their <br />contribution depending on the nature of the changes.) <br />Dick Krumm of RVK Architects and Jim Morelan will be present at Wednesday's <br />meeting to discuss this in greater detail. Should you have any comments or questions in <br />the meantime, please let us know. <br />1 <br />