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llf CRINc ASSO(IflT.ES Memo TO: Honorable Mayor and City Council Members FROM: Lee Elfering, City Engineer DATE: October 8, 2014 RE: Keller Parkway Lift Station Improvements Project Award Recommendation & License Execution Bids were opened for the above referenced project at 10:00 a.m. on Wednesday, September 24th, 2014 in accordance with the Advertisement for Bids. The project consists of the installation of a new lift station structure, salvaging and reinstallation of the old lift station equipment in the new structure, and replacement of the forcemain. Two (2) bids were received from the following companies listed below from lowest to highest total bid: IRU[ AORTA Corporation Total Bid R. L. Larson Excavating Inc. $296,150.01 Geislinger & Sons, Inc. $327,345.00 Based on the bids received, R. L. Larson Excavating is the low bidder. The low bid received appears to be competitive and the bids have been reviewed for errors and/or omissions. R. L. Larson has not completed work for Little Canada, but we have had them on projects for other clients and would consider them a responsive and responsible bidder. While the Keller Parkway lift station is owned and maintained by the City of Little Canada, the station serves both Little Canada and Maplewood residents. A maintenance agreement exists for the station that outlines that maintenance costs shared between the two Cities will be based on contributing flow to the station. Currently Maplewood has 16 residential connections and Little Canada has 28 residential connections, which results in approximately a 36% Maplewood / 64% Little Canada split of project costs. We have been in contact with Maplewood regarding the improvements and their respective costs. Also attached to this memo is a license agreement with the Minnesota Department of Natural Resources for the new forcemain crossing on the south end of Gervais Lake. A license agreement is necessary for any crossing of a public lands and waters of the state and the typical duration of these licenses is 25 or 50 years. We have applied for a 50 year license and the DNR has provided the attached application for execution. We feel the low bid recieved is competitive and we would recommend the City Council award the project to the low bidder, R.L. Larson Excavating. We would also ask that the City Council authorize City Staff to execute the attached license agreement with the MnDNR for the forcemain crossing. If you have any questions concerning this information, please call me at (763) 780-0450 Ext. 3. 10062 Flanders Court NE — Blaine, MN 55449 — Ph: (763) 780-0450 Fax (763) 780-0452 Z:\PROD\120143E - Keller Liftstation Improvements \0060\Memo-100814-CC (Award Recommendation Permit Execution).doc