11-24-2014 Council Agenda - Laserfiche WebLink

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515 Little Canada Road, Little Canada, MN 551174600 (651) 766-4029 / FAX: (651) 766-4048 www.ci.1 ittle-canada. mn. us MEMORANDUM TO: Mayor Blesener & Members of the City Council FROM: Joel Hanson, City Administrator DATE: November 21, 2014 RE: Authorize City Costs Associated with Veterans Memorial Project MAYOR Bill Blesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson With the first phase of the Veterans Memorial Project being virtually completed, staff put together and accounting of the project for review by the Committee and the City Council. (See Attached Spreadsheet). As you will recall, the Council committed to pay for the costs of the parking bay and the sidewalk work that was initially estimated at $36,000. As the project moved forward, the estimates for the sidewalk and parking bays were increased to $58,045 which the City agreed to fund (see 5/14/14 minutes). With Q3 donating the concrete and based on actual bid prices, that work came in at $36,698 that includes a $4,000 allowance for engineering costs. Therefore, we were slightly above the initial estimate and $21,347 under the expected costs. There are two other components were added that staff believes should be City expenses. The first is the addition of the picnic table done as an Eagle Scout project by Nick Nelson. Our Parks Consultant had said the City would provide the materials with installation to be accomplished as part of the Eagle Scout project. The out-of-pocket costs of materials were $2,146. The second item is the moving of the obelisk. The obelisk was originally part of the Little Canada Road streetscaping project installed in the early 2000's. The Council felt we should preserve this feature and to do so required it to be moved to the west side of the paver area. The cost to do so totaled $2,800. (Note: It initially looked like substantially more. However, the generosity of Frank Frattalone capped the moving cost at $2,000 and then we spent an additional $800 to place a new footing. In looking at the attached spreadsheet, one will see that the Veterans Committee was successful in their fundraising efforts by generating more dollars than needed for the first phase. The Committee will be continuing to meet to add other enhancements to this area through additional fund raising. Staff recommends we authorize city expenditures totaling $4,946 to pay for the picnic table and obelisk moving in association with the Veterans Memorial project. These funds will come from the General Capital Improvement Fund #400.