01-14-2015 Council Packet - Laserfiche WebLink

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515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029 / FAX: (651) 766-4048 www.ci.little-canada.inn.us MEMORANDUM TO: Mayor Keis and Members of the City Council FROM: Joel Manson, City Administrator DATE: January 8, 2015 RE: 2015 Strategic Planning MAYOR John Keis COUNCIL Rick Montour Michael McGraw Tom Fischer Christian Torkclson ADMINISTRATOR Joel R. Hanson Some discussion has occurred dealing with a more comprehensive strategic planning initiative in 2015 given the change in the City Council and that our "typical" goal setting session has grown a bit stale, To that end, I solicited a proposal from Craig Rapp, LLC to facilitate this process, (The proposal is attached.) Mayor Keis and I met with Mr. Rapp in December to discuss this proposal and our needs. Based on this discussion, we would recommend we retain Mr. Rapp for Sessions I and II. The optional session dealing with Action Planning may or may not be necessary and the Council could make a decision to include that component later in the process. In terms of the need for the session on Governance/Team Effectiveness, I think the Council should discuss the need for this component. In terms of involvement of personnel, I believe the Public Works Superintendent, the Parks & Recreation Director, and the Finance Director should be involved at a minimum. The City Clerk, given her short tenure, does not feel her involvement is necessary. The Code Enforcement Officer has indicated interest in attending. One may also argue that a representative of the Fire Department and Ramsey County Sheriff's Department should also be involved given their importance to city operations. In the past we have also had more staff, representatives of the Planning and Parks & Recreation Commission, and members of the public. Given the scope of this process, I'ni not sure that is critical to this initiative. Ultimately, the Council will need to decide on who should be involved. If you decide to proceed with this proposal in some fashion, we need to select some dates. The weekend option is very challenging for some staff. Weekdays are troublesome for elected officials that have to deal with time away from employment. One option we could consider is holding the first session (estimate at 4-5 hours) in the afternoon early evening and try to be done by no later than 8:00. The follow up session could also be held late afternoon to minimize issues with other employment. I will have the employees available dates ready for this meeting.