12-15-2014 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL DECEMBER 15, 2014 With regard to the work scope, the City Administrator indicated that one component in question is whether or not to replace the existing ceramic tile in the public restrooms. The estimated cost of doing so is $21,470. The Administrator indicated that he reviewed this item with the Construction Manager who recommends that the tile not be replaced. The public restroom improvements would then be limited to replacement of existing countertops and sinks. The City Administrator recommended against the ceramic replacement and suggested that some thorough cleaning of the tile should be sufficient. The Administrator reviewed the December 3, 2014 report from James Steele Construction recommending approval the Guaranteed Maximum base bid of $188,810.00 for all labor, equipment, incidental materials, and construction services for the City Hall Remodel Project. Steele Construction is also recommending approval of the Guaranteed Maximum Price of $105,968.00 to act as Purchasing Agent on behalf of the City in the procurement of certain materials, supplies, and equipment as identified in their report. The Council is also asked to approve a Construction Manager Agreement, Purchasing Agent Agreement, and Construction Manager Agreement for Incidental Work that will be completed by James Steele Construction rather than independent contractors. Keis asked if the project bids are close to estimate. The City Administrator reported that the project budget will accommodate the cost as bid. He noted that portions of the project will be paid from the General Capital Improvement Fund, with other components such as Council Chamber upgrades to be paid for from the Cable TV Fund. The Administrator indicated that the entire bid package is under budget, but noted that as the project progresses additional work may be identified as necessary. McGraw introduced the following resolution and moved its adoption: RESOLUTION NO. 2014-12-230 — AWARDING THE GUARANTEED MAXIMUM PRICE OF $188,810.00 FOR LABOR, EQUIPMENT, INCIDENTAL MATERIALS, AND CONSTRUCTION SERVICES FOR THE CITY CENTER REMODEL PROJECT AS RECOMMENDED BY JAMES STEELE CONSTRUCTION IN THEIR DECEMBER 3, 2014 REPORT AS WELL AS AWARDING THE GUARANTEED MAXIMUM PRICE OF $105,968.00 FOR JAMES STEEL CONSTRUCTION TO ACT AS PURCHASING AGENT TO THE CITY AS OUTLINED IN THAT SAME REPORT 14