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04-08-2015 Council Packet
AGENDA LITTLE CANADA CITY COUNCIL REGULAR COUNCIL MEETING WEDNESDAY, APRIL S, 2015 CALL TO ORDER — Regular Meeting — City Council — 7:30 p.m. Roll Call Mayor Mr. John Keis Council Member Mr. Rick Montour Council Member Mr. Michael McGraw Council Member Mr. Tom Fischer Council Member Mr. Christian Torkelson City Administrator Mr. Joel Hanson City Attorney Mr. Patrick Kelly City Planner Mr. Steve Grittman Cable TV Producer Mr. Kevin Helander City Clerk Ms. Kathy Glanzer APPROVAL OF THE MINUTES March 25, 2015 Workshop Council Meeting March 25, 2015 Regular Council Meeting March 25, 2015 Closed Council Meeting ANNOUNCEMENTS **This agenda is subject to change by additions and deletions.** AGENDA CITY COUNCIL APRIL 8, 2015 CONSENT AGENDA 1. Approval of the Vouchers 2. Award Quote for 2015 Crack Filling Work 3. Approval of Final Payment to Houle for 2013 Storm Improvements STAFF & CONSULTANT REPORTS City Attorney 4. Amend Animal Ordinance City Administrator 5. Consider Bids for Cable Upgrades 6. Call for Public Hearing to Consider Issuance of G.O. Street Reconstruction Plan Bonds 7. James Steele Construction Request for Additional Reimburseables 8. Purchase of 56 Little Canada Road East DEPARTMENT REPORTS Economic Development/City Council Public Safety/Gaming Public Works 9. Add Fiber Optic Line at Public Works Building Building/Zoning/Code Enforcement Parks & Recreation Adjourn 2 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029 / FAX: (651) 766-4048 www.el.1 iltle-canada.nm.us MEMORANDUM TO: Mayor Keis & Members of City Council FROM: Bill Dircks, Public Works Superintendent DATE: April 3, 2015 RE: 2015 Crack Filling MAYOR John Kcis COUNCIL Rick Montour Michael McGraw Tom Fischer Christian 'I'orkel son ADMINISTRATOR Joel R. Hanson Quotes were solicited from three contractors to perform crack filling on streets where it is needed. The budget for crack filling is $18,000 but streets that need to be crack filled will be taken care of so we remain on schedule. Staff will work with the contractor once the budget figure is reached and decide on how much more needs to be done to remain on schedule. The quotes are listed below. All Things Asphalt: Gopher State Sealcoat: Northwest Asphalt Maintenance: $1.55/Ib. $2.65/lb. $1.25/lb. Based on the quotes received staff recommends awarding the 2015 crack filling contract to Northwest Asphalt Maintenance. Northwest Asphalt has performed crack filling in the City for the past several years and they have always done good work. Last year the City paid $1.28 per pound. A list of streets and Tots scheduled to be crack filled is attached. East Side Street From - To Linear Feet Arcade Street Keller Parkway to County Road D 3175 Brooks Avenue Savage Ln. to Morrison 600 Cherry Hill Lane Labore Rd to Woodland Dr. 565 LaBore Road Desoto to Edgerton 1180 McMenemy Road Little Canada Rd to Vking Drive 3505 Noel Drive Little Canada Rd to LaBore Rd 2350 Preserve Court McMenemy east to end 1300 Preserve Trail Viking to Preserve Court 285 Schletty Drive Little Canada Rd North to end 460 Viking Drive East McMenemy Road to Edgerton 1200 Westwind Drive Arcade St to LaBore Rd 1400 Windrow Drive Arcade St to LaBore Rd 1550 Woodland Dr. Cherry Hill to dead ends east and west 515 West Side Street From - To Linear Feet Canabury Drive County Rd 82 to Demont 1250 Concetta Way Nadeau Rd. to Yorkton Ridge 760 Condit Street Nadeau Rd. to S, Owasso Blvd 1300 County Road B2 Rice St to Viking Drive 3880 lona Lane Rice Street East to end 975 Jessica Court County Rd C to end 515 Minnesota Avenue Rice Street East to end 840 Park Avenue County Rd C South to end 1250 Rosewood Drive County Rd C to end 930 Ruth Street Demont to Old C 1250 Sierra Court Old C to end 300 Spruce Street County Rd C South to end 1650 Stark Street Demont to Old C 1250 Sylvan Street County Rd C North to end 930 Sylvan Street County Rd C South to end 1060 Viking Drive West Rice St to County Rd 82 4800 Total Linear Feet: 41025 Parking Lots Fire Station Lot Lower City Hall -Elft -RING & TISSO(I41TtS 1AUE f00.1U April 3, 2015 File No. 120170E-0071 Honorable Mayor and City Council City of Little Canada 515 Little Canada Road E. Little Canada, MN 55117-1633 RE: 2013 STORM SEWER IMPROVEMENTS PROJECT FINAL PAY ESTIMATE #2 Dear Council Members: Please find attached 2 copies of the Final Pay Estimate No. 2 for the above -referenced project. As you are aware, the Contractor for the project is C.W. Houle, Inc. The total amount earned by the Contractor on this partial pay estimate is $9,865.00. Subtracting previous payments of $9,371.75, the amount due the Contractor is $493.25. This pay estimate represents the final payment to the Contractor and release of all retainage on the project. We have inspected the work performed by C.W. Houle and find it to be in compliance with the plans, specifications, and contract documents. At this time we would recommend approval of Final Pay Estimate No. 2 in the amount of $493.25. If you have any questions regarding this issue please feel free to call. Sincerely, ELFERING & ASSOCIATES Lee Elfering, P.E. City Engineer cc: Bill Dircks, Public Works Director Z:\PROD\120170E-2013 Storm Improvements\0071\Partial Payments\Ltr-040315-CC (Payment il2-2013 Misc. Storm).doc 10062 Flanders Court NE, Blaine, MN 55449 - Phone: (763) 780-0450 - Fax: (763) 780-0452 COMPLETION DATE ORIGINAL: REVISED: PARTIAL PAY ESTIMATE 02 (FINAL) PROM: November 30.2013 TO: APCI3.2015 CONTRACTOR: C NJ. HOULE. INC. ADDRESS: 1300 WEST COUNTY ROA) I. SHOREVIEW, MN 55126 OWNER: CITY OF LITTLE CANADA PROJECT: 2013 STORM SEWER IMPROVEMENTS AMOUNT OF CONTRACT ORIGINAL: S 9.805.00 WITH ALTERNATES: ITEM NO. ITEM DESCRIPTION UNIT ORIGINAL CONTRACT QTY. UNIT PRICE THIS PERIOD QTY. TOTAL PRICE TOTAL TO DATE 000. TOTAL PRICE SCHEDULE 1.0 . RAILROAD PIPE REPLACEMENT 1 MOBILIZATION LS 100 5800.00 0.00 50.00 1.00 5800.00 2 REMOVE 12' CMP STORM SEWER Lf 15.00 521.00 000 50.00 15.00 5315.00 3 12' DUAL WALL HOPE STORM SEWER Lf 15.00 538.00 0.00 50.00 15.00 557000 4 CONNECT TO EXISTING PIPE EACH 1.00 52.15000 0.00 50.00 1.00 52.15000 5 RESTORATION(SEEO AND HYDRO-MULCHA_ I.5 100 51.03000 0.00 50.00 1.00 51.030.00 SCHEDULE 1.0. RAILROAD PIPE REPLACEMENT. TOTAL 50.00 54.865.00 SCHEDULE 2.0. ARCH PIPE JOINT REPAIR t MOBILIZATION LS 1.00 1 5800.00 0.00 5000 1.00 5800.00 2 JOINT REPAIR/COLLAR EA 50D 5620.00 000 50.00 5.00 5310000 RESTORATION._... SCHEDULE 2.0 . ARCH PIPE JOINT 1.0 REPAIR 100 • TOTAL 51,10000 0.00 5000 50.00 1.00 55.000.00 DID SUMMARY SCHEDULE 1.0 • RAILROAD PIPE REPLACEMENT SCHEDULE 2.0 • ARCH PIPE JOINT REPAIR TOTAL BIO SUMMARY THIS PERIOD TOTAL DID SUMMARY TO DATE THIS PERIOD TOTAL. TO DATE 50.00 53865.00 50.00 55,000.00 50.00 AMOUNT EARNED AMOUNT RETAINED MATERIAL ON SITE MATERIAL DEDUCT. PREVIOUS PAYMENTS AMOUNT DUE TOTAL THIS PERIOD 00.00 .549025 50.00 50.00 5493.25 TOTAL TO DATE 59.855.00 80.00 $000 50.00 59.371.75 5493.25 $9,555.00 1 hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: C.W. NOULE, INC. I3Y: TITLE: DATE: Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or procedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lien, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents, ENGINEER: PILFERING & ASSOCIATES BY: TITLE: DATE: Approved by Owner/Commission CITY OF LITTLE CANADA, MINNESOTA BY: TITLE: DATE: END MEMORANDUM DATE: April 3, 2015 TO: Joel Hanson FROM: Martin Norder RE: Amendments to Ord. 1101 We are proposing to amend two section of Little Canada City Code: Section 1101.050 and 1101.170. Regarding Section 1101.050, we are proposing adding a Section (0). This section will allow the City to grant an applicant a provisional license if (1) the applicant's dog license is denied by the City under Paragraph A of section 1101.050 or (2) if an applicant who has been issued a dog license has two convictions within 2 years for violations of City Code § 1101.010 et .seq. or Minn. Stat. § 347 et seq. Adding Section (C) will give the City options when a dog license is denied as well as making sure individuals who are currently licensed can have restrictions placed on the license if they have convictions for dog related offenses. Currently, Section 1101.050 does not provide any recourse when a dog license application is denied. The provisional license will have requirements that the dog owner must follow and provide proof to the City that they are in compliance. The dog owner may reapply for a standard dog License after two years if he or she is still in compliance with the provisional license requirements and has not been convicted for any new dog related offenses. The two year requirement is consistent with the City's standard dog licenses which are issued for two years. Section (C) also provides for the City to seize any provisionally licensed dog if the owner is not in compliance with the provisional license requirements. Regarding the amendments to Section 1101.170, we are proposing adding the language regarding the seizure of dangerous dogs to include potentially dangerous dogs. Currently, the City can only seize dangerous dogs if the owner is not in compliance with the dangerous dog restrictions and regulations. There is no recourse for owners who are not in compliance with the potentially dangerous dog restrictions and regulations. Minn. Stat. § 347.53 states that "any statutory or home rule charter city, or any county, may regulate potentially dangerous and dangerous dogs." Little Canada already has potentially dangerous dog restrictions and regulations but does not have an enforcement provision. Adding the language of potentially dangerous dogs to Section 1101.170 will allow the City to enforce the potentially dangerous dog restrictions and regulations. 1 AN ORDINANCE AMENDING CHAPTER 1101 OF THE LITTLE CANADA CITY CODE RELATING TO DOGS AND CATS THE CITY COUNCIL OF THE CITY OF LITTLE CANADA, MINNESOTA ORDAINS: Chapter 1101 of the Little Canada City Code is amended as follows: Section 1 Amend the text of Section 1101.050 as shown: 1101.050. LICENSE AND REGISTRATION REQUIRED. (A) All dogs over three (3) months of age kept, harbored or maintained within the City shall be licensed and registered. Dog licenses shall be issued by the City upon payment of a license fee as established by City Council resolution and such license shall be valid for two (2) years. The applicant shall give the following information on forms provided by the City: owner's name and address, name, breed 1101-4 (if known), color, and sex of the dog. The applicant shall also present proof of vaccination to the City prior to issuance or renewal of a license. The provisions of this Section shall not be intended to apply to dogs whose owners are visitors temporarily in the City for sixty (60) days or less, or to dogs brought into the City for appearance in a dog show. (1) License Application Review. The City shall review the license application. The City may deny an applicant's license application for any reason reasonably related to the regulation of animals within city limits, including but not limited to, protecting the health, safety, and welfare of the public. Convictions for violations of City Code § 1101.010 et seq. or any applicable state statutes within the preceding three years shall be considered evidence of a threat to the health, safety, and welfare of the public. The City may revoke licenses previously issued upon the same grounds. If a license is denied or revoked, the City shall notify the applicant, in writing, and provide information regarding the applicant's right to appeal under paragraph 2 of this section. (2) Appeal. An applicant may appeal the City's determination by filing written notice with the City Administrator within ten (10) days of the applicant's receipt of the City's notice. Failure to file a timely appeal results in a waiver of the appeal. If the applicant files a timely appeal, a hearing will be held before an impartial hearing officer as soon as practicable after the City's receipt of the appeal. The rules of evidence do not apply at the hearing and any reports and records of the Ramsey County Animal Control officer shall be considered without further foundation. The hearing officer will make written findings of fact. The hearing officer's decision will be personally served upon the owner or a person of suitable age at the residence of such owner and is the final decision of the City. 2 (B) All service animals kept, harbored or maintained within the City shall be registered. There shall be no fee for service animal registration. The applicant shall give the following information on forms provided by the City: verify that the animal is required because of a disability and identify what work or task the animal has been trained to perform. If this information is not provided, the animal shall not be considered a service animal and is subject to the license and registration requirements of § 1101.050(A). The registrant shall also give the following information on forms provided by the City: owner's name and address, name, breed (if known), color, sex of the dog, and proof of vaccination. Service animals are not considered animals for the calculation under § 1101.055. (C) Provisional License. A provisional dog license may be issued to an applicant under the following circumstances: 1 If an a .licant's do license is denied b the Cit under Para ra h A of this section; or (2) If an applicant who has been issued a dog license has two (2) convictions within two (2) years for violations of City Code § 1101.010 et seq. or Minn. Stat. § 347 et seq. Provisional License Re' nirements. An licant who has been _ranted a provisional license must comply with the following requirements: (1) Secure Enclosure. A secure enclosure must exist for the dog. (2) Registration Fee. The applicant must pay a registration fee that is double the amount for the standard do > license fee. (3) Notice to Landlord. An applicant who rents property from another where the dog will reside must disclose to the property owner, prior to entering into the lease agreement and at the time of any lease renewal, that the applicant owns a dog with a provisional license. (4) Photograph. The applicant must provide the City with a photograph of the provisionally licensed dog. The applicant must provided proof of compliance with these requirements to the City within thirty (30) days of being issued a provisional license. If after two (2) years the applicant is still in compliance with these requirements and does not have any convictions for violations of City Code § 1101.010 et seg. or Minn. Stat. § 347 et seq., the applicant may reapply for a standard dog license with the City. (2) Seizure of Provisionally Licensed Dog. The Animal Control Authority shall immediately seize any provisionally licensed dog if: 3 The owner fails to rovide the Cit with proof of com.liance with th provisional license requirements Listed in the previous section. (2) The owner is convicted for a violation of City Code S 1101.010 et seq. or Minn, Stat. ,S 347 et seq. while the dog is provisionally licensed. (3) Reclaiming of Provisionally Licensed Dog. A provisionally licensed dog may be reclaimed by the owner of the dog if the owner provides the City with proof of compliance with the provisional license requirements listed in the previous section within seven (7) days after seizure. A _provisionally licensed dog not reclaimed under this provision within seven (7) days after seizure may be disposed of and the owner shall be liable to the Animal Control Authority for costs incurred in the confining and disposing of the provisionally licensed dog. Any person claiming an interest in a seized dog may prevent disposition of the dog by posting security, by cash or letter of credit, in an amount sufficient to provide for the dog's actual cost of care and keeping. The security must be posted within seven (7) days of seizure. Section 2 Amend the text of Section 1101.170 as follows: 1101.170. DANGEROUS/POTENTIALLY DANGEROUS DOGS. (I) Seizure of Dangerous/Potentially Dangerous Dog. The Animal Control Authority shall immediately seize any dangerous/potentially dangerous dog if: (1) The owner has not registered the dog in compliance with the provisions of Section D or Section F within fourteen (14) days after the service of the Notice of Final Determination declaring a dog to be a dangerous/potentially dangerous dog. (2) The owner does not secure the proper liability insurance pursuant to Section D or Section F within fourteen (14) days after the service of the Notice of Final Determination declaring a dog to be a dangerous/potentially dangerous dog. (3) The dangerous/potentially dangerous dog is not maintained in a secure enclosure. (4) The dangerous dog is outside a secure enclosure and not under the physical restraint of a responsible person. (5) The dangerous dog is not sterilized within thirty (30) days as required by (E)(6). 1101-15 (6) Seizure is ordered by the District Court upon conviction of the owner for a crime related to the keeping of a dangerous/potentially dangerous dog. 4 (J) Reclaiming a Dangerous/Potentially Dangerous Dog. Unless otherwise ordered by the District Court, a dangerous/potentially dangerous dog may be reclaimed by the owner of the dog upon payment of the impounding and boarding fees, and upon presentation of proof to the Animal Control Authority that the requirements of Sections D and E or Sections F and G,whichever is applicable, have been satisfied. A dangerous/potentially dangerous dog not reclaimed under this provision within seven (7) days may be disposed of as provided in Minnesota Statutes, Section 35.71, Subd v-isien 3, and the owner shall be liable to the Animal Control Authority for costs incurred in confining and disposing of the dangerous/potentially dangerous dog. Any person claiming an interest in a seized dog may prevent disposition of' the dog by posting security, by cash or letter of credit, in an amount sufficient to provide for the dog's actual cost of care and keeping. The security must be posted within seven (7) days of the seizure inclusive of the date of seizure. 5 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029 / FAX: (651) 766-4048 www.ci.little-eanada.mn.us l MEMORANDUM TO: Mayor Keis and Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 2, 2015 RE: Bids for Cable System Upgrades MAYOR John Keis COUNCIL Rick Montour Michael McGraw Tom Fischer Christian Torkelson ADMINISTRATOR Joel R. Hanson Two bids were received for tthe cable system upgrades. These bids were opened today, Thursday, April 2", at 11 a.m., and the bid tabs submitted are attached for the Council's review. You will note that there is a base bid as well as a number of alternates. We budgeted $180,000 for this work. Theoretically, some additional funding is possible should the Council feel it is appropriate. (Note: After the budget expenditures, we are still projecting a fund balance of $282,000 in the Cable TV Fund #202 at the end of 2015). City staff as well as CTV staff will be reviewing these bids and will be prepared to make a recommendation to the Council at Wednesday's meeting. z P30DER'SI91 Pelrarhok—AVI 0rw1rfa Inc, B10 FORM • Pebnun27.2015. Raised 3/27/2015_ CRY OF !TITLE CANADA 007? HALL AUDIONIDEO PROJECT To We City of Mille Canada: The undersigned, tithing maim/the Contract Documents, being familiar with local conditions. hating made the field ,mpee0ons and invanoalrons deemed necessan', and being familiar x416 dl fwiors and other conditions 30101ing the 30th and 4091 thertof, !achy 70070000 M furnish all labor. tools. =twits. ails. equipment and all else necessary to complus the Cin' HNI Audio/Video Project. The undersigned. has examined and car/toll Addendum No ed the following Addenda, receipt of which ishereby acbmeledged: Addendum Date 3/19/2015 3/2012015 3/23/20)5 3/27/2015 The undols,gned Hidaar understate the quantities ofWork asshoon heroin are subject to incrcne or decrease. and proposes to do the work nimlber the qus0ttos a3 mclaw0/or dmeased unit pia stated in the following schedule 03pdas. The unit mice es hid shall emu! to compensaf1on in full Mr @c respective items. The Excel version of this Bid Font includes an Equipment List containing seiFtabuiadne fields that calculate We Extended Cost. Subtoldf end Total amounts. 01owxanr. it the Bidder's respoosibilil to ensure that all p0ce amounts quoted in to Bid Form on 003000 e. CITY HALL AUDIONIDEO PROJECT, EQUIPMENT LIST 110 IManNaolurer 10001001: Production Swann Model (Decerplion Otyl Unit Cot Ert031/30 l 5101100 CosCSubi0131 )FA 'Broadcast PN Mica PrModion Swilebe:/Oy:tem 1 1 j =11690000 .31090.00: !NIA 118 !050001st Pu 10P1000 1000 Conical Panel 95588500 $5.995001 iNIA 1G IBroadcast Pb 10 Ment Rop,d GG IT Maio Player Control 'Fluent Rapid CG LT i i; 3148500 51,49500' INIA I1-0 Bmad1sl Pa I Reck Roils Sliding Renkllots "� 540000 S4W00; Or Equiwlenl 1-E 1 !Broadcast PM IEgendea WOnamy as a mead' yearter pans and labof plus a second yew o150Avare wades 1 1 .:12.20009 02.20000 jN/A Equipmem Sub1010115 26.800.00 1 NOTE: SINCE THE CITY OF LITTLE CANADA COUNCIL CAHMBER VIDEO PRODUCTION SYSTEM I5 TRANSNTONING I Miscellaneous Motorial; $ 10110.01 401 FROM ANALOG TO DIGITAL FORMATS, ALL EQUIPMENT IN SECTIONS 1, 2 AND MUST BE INSTALLED TOGETHER, j Installation one Innersion Labor/ $ AS NO SINGLE GROUP CAN FUNCTION W/TH0UT THE OTHERS. Section 1 Subtotal! 5 20.440.00 ration 2. Camera `hit 1 R0ss Video P001001lc AW-HEI3OWPJ SMD IlttymlMCamma WagA 50 YTJOp 52509100. IFA 1 ' 31500 3%.901 I0r EquIalem 2-6 '.,3-E (Wall Mount for AWHE0SOW 12C :20 1 Panasonic AVFRP120 .Remote PTZ Guinn System ConhorlunaA tP and Serial Con0Cdy :48 .00 $41183.00 INIA WoWislon ETE-14 INi010 Daman C1T.ng'Mou0led Document Camera 4 -500560 ^5103000. IN/A :20 Weil/Asia ids Fridge (for EYE Comera5) 3Ceing Th Midge le install EYE serieseameraa into a standard grid of at /suspended ceiling(2x2 or 2' x 4) Includes while tem ling. 1 ! ;$230.0010.3.123p.00 MBA 5I NOTE: SINCE THE CITY OF FROM ANALOG TO DIGITAL A5 NO SINGLE GROUP CAN 110 Equipment Sainte° 43.906.00 I MIME CANADA COUNCILCAHMEER VIDEO PRODUCTION SYSTEM ISTRANSITIONING 0/0unmrcous Matcnol S 2.247.001 FORMATS, ALL EQUIPMENT IN SECTIONS 1, 2 AND 3 MUST BE INSTALLED TOGETHER, Instenetoon end Integration Labor/ 0,207.00 FUNCTION WITHOUT THE OTHERS. I Section 2 So0001at' $ 52,420.00 1 Section 3: Terminal EquiPmen :MA R0ss Video 00340.004 lopenGeasca.0 Fiume with Cooling and Advanced Ma launch ; 1. u : St 011 cal! $U500,00 'N/A L '.,3-E Ron Video P5OG3 iRodundanl Pear SupMY 1 1 1 2 i > . 54g10j -52029.01 53.45007 p S15UW 147800 <.'. ,$478MI 1 t 30]800 .X540400 ;NIA 1.0 Rosa Video SPG -8260-R2 'sync Pulse Generator w/ Full Roar Mo1100 - $202900: IN/A 110 Ross Wee 0EP.5600 (Dal HD Hig110en5ty Equalizing Oklnbullon Ampter SSbboO 5000001 $47600 'NIA iWA INW 11E Ross Vineo TF1. -8207 Mae ND High Densely Egoal'¢ing Di50:bolion Amplfier 13-3 83nckmnglc CMOs 093001ar Convertor Analog le SDI'OpelGent Convener Analog to SDI 3G Bl0ckmagi00usi3ns Cement Convene,SDI/0 Audio'OpenGear Convener ECM Audit 2 1 59550 . $47900. IN/A ISH BlackmnBie Design Cpencear Converter Audio to 800 lOpenOcat Convener Audio to SDI IN/A 111 840kmaprODi3iens OpeneCar Convener 30110 Analog lOpenGear Convener SDI to Analog 2 1 `: 342800' ;Si 09500 59550 IN/A i2-3 81a1kmapi0 Designs Smart V,deobub 20 x 20 1Roulur 51.993:0 iNm. 111( 6eekmagic Designs Rdeohub Smart Control 'Router Control Panel 1 141300, 54TE.00 Ma 1L 11. JMackmaglc Design Buckmam° De51p0 M1tiri Convener SDIIOHDMI 4K !Converts SDI dadhulion le NUE Mr the pro/atom and monitors 5 50.3300 6t 995W. INIA IArm Converter LIME le SDI 4K konverts HOM1 otf lmm dol cam to SD/ 1 $28500' 5285 Po' 101/4 114 Ulaekmenie Design Mini Convener Analog to SDI leaven analog video to SDI 2 530200 3]64.00 INo. 13.0 '3-P I Malmx Wax Gonven Del Plus H0.30I Sean COnvMCnrin Genlotle and Reponollneresl Support 1 1 1 398500 120000 396000 '5955 W. 320600 0960;0. Iter Equivalent 1036-/301F ".� NanexGranges e%pansion Module DuolHeod2Go Analog video 0)'10 veno 'OrEqurvoleni i NI/. X3.0 8!mkmapi/ Designs SmooSCapo 0u040 1000101nd03 RU50IMOSOIl3GS01monlorrg wan central software 1031001 City M Ltltle Canada Cin' HJI AudioNideo Prgoet Equipment 5Vpleta115 00.00 CITY HALL AUDIOMDEO PROJECT, EQUIPMENT LIST 110 /Nittaeluser Mode I061089tien NOTE: SINCE THE CITY OF LITTLE CANADA COUNCIL CAHMBER VIDEO PRODUCTION SYSTEM 15 TRANSITIONING FROM ANALOG TO DIGITAL FORMATS, ALL EQUIPMENT IN SECTIONS 1, 2 AND 3 MUST BE INSTALLED TOGETHER I AS NO SINGLE GROUP CAN FUNCTION WITHOUT THE OTHERS, rry Vast Cost' Ettended Sanion SIDSINoe Cost 80080101 • 1RisRl4ne0ue Material 5 24}2.40— '----1 In5181304n erdinleg,alion Labor $ 7.577,00 Section 3 Su total S 25.779.00 J }Section 4: Audio System .855 Audio SySrem SBE ALSO ALT BID 11, ALT BID 12, ALT BID 13 SA Crowndy4nrman F -A 0855 AUDIO BLUd60 ISsanal Processo,wiln SLU tnk 'o�ewwwM 2 '.5$22803. 5141.00 SB NIA 891-3 4-9 1855 AUDIO BLUAEGIN 'AEC Card 1 4 S739W15210.00 8-0 Nu, 40-0 WC IBSS AUDIO BLUCARD-IN [An0109 Input MN, 1 jj $22200( 522203 SE NIA 01%20232/0 140 IBSS AUDIO BLUDIG0TALM ROM DNA Cam /4-8 1 52221} 57202 ISb042448f4S/45.8 NIA 4£ IFF ISM AUDIO Bp -.LUDIC) BLUCARD-0UT IAnoIog Output Card 1 4Y alp 3222.00 Equi muni Subtolall 937.00 N/A [ BLUDIGRAL-OUT IDigosI Output Card I Installation and In GIANNI Lab Or: S 189.00 I 1 3222.00S' '5TT250 N//, 40 Custom BLU•GPX (Custom 3 RU panel for BSS Audio Sysiom NW specified controls (General Purpose UD Expander Digital Signage • Bullelln Board 1 5350A3L 331.03 1 �' 11.176.00, 51:1}6.00 108 N/A SA /13181009h 4 1855 AUDIO 10981 Whncge Medio ADCIan00 Sm NAGm v a Convert CAI Computer Graphics los Channel Bulletin Board 3 1 :53 YS303J, S; T59Po T !21i Equipment 008totel 5 3.753,00 N/A Equipmcnl Sublo'ai 5 9.810.00 ' Miscollaneous Material Miscellaneous MMenal' 1 2426.00 I Inslal'alion and 10100001NA 1080, ' i Inca ton and Integration 18000. 5 9.705.00 Section 45ubtolaIO 1 21,943.00 I Section 9. Audio SySrem SBE ALSO ALT BID 11, ALT BID 12, ALT BID 13 SA Crowndy4nrman 00641000`0 I0waCp0403014Netw01r3ows400ioFOwaµmpliW-46 01 j, 0 1 I814-3880931oum Spoolor Sys10T , 1 `: 443300 3040 -6433,1 .. taco 'o�ewwwM O EgNroloat Or Equivalent . SB 900103 891-3 64- 40NMM0 40A IAnaogbooanocsMnn 0 I 8-0 dmov93 40-0 IR•018vAddGeoloravo-404,4100 01 50.40 OsEchuivatorri SE Shure 01%20232/0 j0ceopnone. 08,000/0.000,60 M000Condensoo2 for Overhead Mixing. 30. 3 ) , [Cable In Line Prcpmp with%WI '. 516800 5504.00. Or Cquivakm /4-8 SMrtc ISb042448f4S/45.8 Icmwnwuoba05tyyslom 0I IF4rolwrcE006844NNINMMNAOIr5MCF We166Yaw lioMAiawpt oae 54.001 'W-E4iNktalont I Equi muni Subtolall 937.00 [ Mi5<ell0ncou5 Material! 5 53.00 I Installation and In GIANNI Lab Or: S 189.00 I scoion 5 Subtotal; 8 1.179.00 Section 6, Digital Signage • Bullelln Board SA /13181009h Media Splens IC0330-001 10981 Whncge Medio ADCIan00 Sm NAGm v a Convert CAI Computer Graphics los Channel Bulletin Board 3 1 :53 YS303J, S; T59Po T !21i Equipment 008totel 5 3.753,00 N/A ' Miscollaneous Material 5 627.00 I I Inslal'alion and 10100001NA 1080, 5 2?35.00 I Suction 6 Subsolal S 6,715.00 City ofLitlle Canada Cin' HJI AvdioNide 111.160 ti CITY HALL AUDIO/VIDEO PROJECT, EQUIPMENT LIST 010 'Menu/ adorer (Model jDescription Una Cost) Entonded1 5eetlon Oost150900001 i8o5slkute Se.iws460iaplaya SEE ALT 61014, ALT 81015, ALT B0316, ALT 81012, ALT 81011 ,Aq 1 1614. PLH1666 ..' :. >..:.` .•••... ..., i 0 I 5000 I01£0uw.Kam SP.W! id�q�Yal>la res 0 SAN 109040400 04 %µAtowilKSMnINY : 0 d+L+1e “Jsol IIX{goiuMop i{ 54008 FN 2" 40.'P4015`ooq.0000 Nryet'o8b .InlwpiyiwM.omM 1B PHiM 60,00 06 w l I2-0 j 5090 060000100 iYdHAovnoae.om4y j 0 EO4100roa04ISVMMH S SOLOS jp.EµiwMoy SE ki 540.5016 8040DjW=fk:4c400044 (ADy-6oWdR00606nKl00'600 eWwq{samwos- 1 0 1604 i rostra;n'SW.I6P 00:00! IOCEprivalMu IPawwn2 Wa86:0 wgocoo,o Wcosimwa • 0 9r306183160 80.00; Ot•EgviulOM :W 010010806400100400 BPMOU 10rti0Gw4AW09 0 r 50401 10,EForvok n fo&Equivalool •H Do -Lite Do-LiteEOLOI 2 r 1TonsroM nLi1 omour0ii4uroI444PTYfa490I : 5n' V rentg- A00 wowlwOL,g00o142.4Dfco9r«4400444Mneertmil.eww 1Not9Y&orda00_4o aoM.0l-rop,Rodocollockorle.14aw(e 1 0 1 1 74 0o40to 9824095 14o900000440460S0064040144 :40Lfgo.FOlma1 0io.OnAMwing- IAroo-406%00O 00018FNU41rotkoss0oi.3So4ow:AMuo.Goso 1004414500000.42:400.401410480600001041.104046019 , F 04.PoI 155-6044100 684 ont 8omo1Nl Mi ceWne da:all3 -410a SEE ALT 01019, ALT 81020 i&A IY0000004 1 io44a4Wmalion2964O01-not 5E2 ALT 81021 18.7zv2520 Iµo;We0m 03 I 5000 I01£0uw.Kam 10-8 6Aio6Monkloc40om 12.10NH1 'Projector -Atom, 0 SAN 109040400 04 i5G d+L+1e 4472055- Ixonsiono4400k r8.E1o(i1d-16:PHONFMmN<5'-rllS0�f0w:vvy H00,04er a0!90,0900!4Y�FIoi' 600106 (390004-1 441U,.o1•10040no,Ad4o4Uk0na9Ma4Mma10i941- 0p0moF6G., ..' .. ...'. ... ... wirdowo, 0 1 SOLD 106 61 8-6 PHiM .'v- l^ .. ,. ... -. .. .. ...,r x 0t0,4 im} IArea:Nnmim ,' 4 MWomega9060-47 4,4'wk alio(Hcimo.A46.W 4kimMiMrMnalMHb4 ✓KitolniiecMOPfpi01a4aled'-0436184 Mari.M.MbdlonHouvx- iwi0400&raMMnofa 444000F6yµMmaton 01040Mga50-tT3'`(AY: 0 ,:, j 5090 060000100 eW40S0. $ EO4100roa04ISVMMH S MAw0NMo S MN�*OoiI4 ktolor' 4. ion4SUWM0I4- BsEWkva!on: 0-0 1 io44a4Wmalion2964O01-not 5E2 ALT 81021 1 1 1I -A 1ins 004 104 I6w;MOn 61e5NoniWd I 140"T w<A.e.. .,C v9'oamA906€4nMnMiRlwMki44-!Bbekj 0 I 8600 I1/:no1c0 14014 0#Egvivo(00: Or 0 '01 PS 6wHrm SSYLWCYRS P; 44001 1"06403 !Axiom Monitor !Montt: 48-12' Post - ?Connor Two Aniwlalnp Alms 8 1 ,:, 84 (CroWm eW40S0. $ ITo.MeloWAwWiw44W-0010 1Y' 0 SO:NI 118 BsEWkva!on: 0-0 rostra;n'SW.I6P - 519800 3102.00 ,Or Equivalent 0 1 50.90 9r306183160 aowaGon0014006wiMHnenro4mavwNn9(84aok) B£ IGIw.1wn ITS0,450i314 12aMofo(.dlam:49;34V.'-460 0 1 0 11 $4.W 1 50.00 6`-69riwlwn 00fqu0/e09: P.F !EMon 16042644 i4:o9n4obb2S009,88�10 E40004 s 064u4l001 Mkmllaneovo9,5490l 8 Mortromlp9. 1 ! 1 MVWelbnalSVMWVMgO{a1M 605010006.001991 $ $00•9090.AOMork 556 ALT 21D T2 IiO f. iGH 0X-04261 Su,N; 60938610414010101 4-1 1415.9909owrs4400 01 i. �fusta.9ati wn6lnlooutionkebor S SCUwna04;161oco11 S Gonion 11: Console 1 1 1I -A 1ins 004 64006 5— '122'ESCCComrol StaLon (ATOM monitormoums) 1 Or :r}221900 ,52319.00 Epu valerc 11-6 I1/:no1c0 14014 06015.800ConOol Station (m6.1006 tnree 986491 anleulati00monk); (mou0ts) 1 1 , .15303500• '53,058.00. 'Or Equivalent l 11-C IWns100 1"06403 !Axiom Monitor !Montt: 48-12' Post - ?Connor Two Aniwlalnp Alms 8 1 553300 ,5500001Or 60,400160? 1 11.0 Wooled 158233 13204"A de Pcndl Drawer - Bloch 2 24000 58000 ,Or Egtnvaten 118 VESA mount 04919 for Apple Cinema Display 20' 149122LUn 1 - 519800 3102.00 ,Or Equivalent Equipment Sv0:41a85 6075001 Miscellaneous Uatetialj S 642981_ j 10000 alien end Integration 5000- S 3,990.98 1 ' Section 118,01ota11 5 10]02.00 I Section 12: Rock, OH- of 1.1,11, Canedo. Cin HWI AuOi Wide;Pr 9 CITY CALL AUDIO/VIDEO PROJECT, ALTERNATE EQUIPMENT LIST 110 IManuledum ;Medd Ilksifiptlon !ALTERNATE BID 1: Audio System -ADD Dais Gooseneck Mleropllones Miaopaone. 00sMop Base with 10'0051¢, Logit Fu1gi205. Programmable 5w001. SSD InOiwbr. SroPFil 800re Wine. unn 0001 11218814041 Section Svbsmule Cost;SubtoloI 1 ALTMA Shure 111X4180/0 0.12:1 — 2240.Poi 52.976,00 Equipmenl3ublolall Or Equivalent I Miscellaneous Material/ $ 1.178.00 Inslnln:ion 004 Inteprafron labral 5 7370.00 08880110 Sid 1 Subtota11 S 11.524.00 ALTERNATE DID 2: Audio System ADO Assistive Listening Hit ALi2-A [Williams Sound PPA437NET PRO 031131100 L151011:30 MI with IX end Molt RX packs Cr Equivalem Equi(m001 SubIM0115 1.067.00 100cellanewa Waledali In01011anon and 10140mlbn Uborl 077.03 2278.00 Alternate Bid 2 3ublola113 4,22105 AL1£RNA700102: Digital 519na9 • INCREASE QUANTITY LLaA 'tightrope Modia Systems 00300-301 Compaer Crashes for channel Bulletin Board 1-301 adds M33ox Convect DVI ADDS Second 00230401 unr. for Lobby Information Center Dlspl Sr Equipment 3081011/2 Miace119ncous Matenay 3 10310000311and 1409111100 135371S 3.757.00 392.00 2.431.00 01008181001433551010115 0,570.00 1 (AL7E0110TE 1310 4: conference Room -ADD Smarlboard 10114-0 133131/101 IS6085i,O45.6MP i3mal10onlmence Room PrometwiSmadboard IIJOIE: II /Jlemele 0104 i3 selected, donor a15o select Alternate130119 (Screen) aml Mutilate BM 20 (Projector) Cue ofLf1e 010dq Cur Hall Aid :deo Pro; r Equivalent E001050010(1810101: 0 0,700.00 Miscellaneous Mateti3213 450.00 i InslaUalion and In:toralion haborj5 1.648.00 I Alternate B1e 46uMetell S 8,798.001 CITY HALL AUDIOMDEO PROJECT, EQUIPMENT LIST IID Menulatures Model IOrscriptIon !Qry Unit Cosi Extended' Section ISubndule I Cost;Sublolol I 12-A Rnrkmount So llisns A0772055 IAcouslio:iet Sound Redocino Server Oebinal 44U ; 12-4.56111 324' W x40.25' 0.440.32.E1 u50blc depth 1 :-=.5804061 tie50,474U0. �Or Equivalent t t 315200 515200 I0 Endwisn I 126 ftorkmoum Scautions iHt009 IRlo mount SalNrom TI11o0E-7empmofurc ?hemostat s2•0OrtSlogc RS7020 100.5109e 12-39ace Rock 51034 1 53200, 522.00 Cr Egdvalent 120 Vdd1e Atlantic Prodw,s L 00Re I 0 ;OR Senes Ra ,p e 1 - 54200 51200'. IC( Eq gm Equipment 5ublolll $_• 0,700.00 —. Misseasm033 Malenal l $ 1,100.00 I In51000000 and Iwo iollon labor: $ 1.525.00 1 Section 12 Subtotal; 5 9.323,00 i CITY CALL AUDIO/VIDEO PROJECT, ALTERNATE EQUIPMENT LIST 110 IManuledum ;Medd Ilksifiptlon !ALTERNATE BID 1: Audio System -ADD Dais Gooseneck Mleropllones Miaopaone. 00sMop Base with 10'0051¢, Logit Fu1gi205. Programmable 5w001. SSD InOiwbr. SroPFil 800re Wine. unn 0001 11218814041 Section Svbsmule Cost;SubtoloI 1 ALTMA Shure 111X4180/0 0.12:1 — 2240.Poi 52.976,00 Equipmenl3ublolall Or Equivalent I Miscellaneous Material/ $ 1.178.00 Inslnln:ion 004 Inteprafron labral 5 7370.00 08880110 Sid 1 Subtota11 S 11.524.00 ALTERNATE DID 2: Audio System ADO Assistive Listening Hit ALi2-A [Williams Sound PPA437NET PRO 031131100 L151011:30 MI with IX end Molt RX packs Cr Equivalem Equi(m001 SubIM0115 1.067.00 100cellanewa Waledali In01011anon and 10140mlbn Uborl 077.03 2278.00 Alternate Bid 2 3ublola113 4,22105 AL1£RNA700102: Digital 519na9 • INCREASE QUANTITY LLaA 'tightrope Modia Systems 00300-301 Compaer Crashes for channel Bulletin Board 1-301 adds M33ox Convect DVI ADDS Second 00230401 unr. for Lobby Information Center Dlspl Sr Equipment 3081011/2 Miace119ncous Matenay 3 10310000311and 1409111100 135371S 3.757.00 392.00 2.431.00 01008181001433551010115 0,570.00 1 (AL7E0110TE 1310 4: conference Room -ADD Smarlboard 10114-0 133131/101 IS6085i,O45.6MP i3mal10onlmence Room PrometwiSmadboard IIJOIE: II /Jlemele 0104 i3 selected, donor a15o select Alternate130119 (Screen) aml Mutilate BM 20 (Projector) Cue ofLf1e 010dq Cur Hall Aid :deo Pro; r Equivalent E001050010(1810101: 0 0,700.00 Miscellaneous Mateti3213 450.00 i InslaUalion and In:toralion haborj5 1.648.00 I Alternate B1e 46uMetell S 8,798.001 ,6076.0. Creation 1751/16750T Taint Soren OOnPOI Panel wOIl E0'pmef nelwnt0,: BL ck 1 SBb 00 :3824.000 for Equivalentof I ALT60 Oresaon ITSV4i50-TN. TeW, pM for SW 750 �1 1 5115001 511800 p Eq velem ALTAC ;Exton;60-52C-0101 - Cable tubby 2000Maas Mb U8 AC Modu6 1 SlBSW.$2D503 10 Eq v tem _.. ____�_ __-l.i..._-. Equ pmnn. Buboot ILS 12.57,001 I Mrseellancous Material S 45000 1 0 o one Integration Labor; S 2,075.00 I 9 r CITY HALL AUDIO/VIDEO PROJECT, EQUIPMENT LIST 'ID Manuleeturer }Model iDescriptlon Oly 00 )00057 EAend04 Section Coat1Subtofol i5vbzliwte ALTERNATE 0105: Automation and Control - A00 CONTROL SURFACE AT COUNCIL CHAMER IALTSA Creston SW.750 µTSO I010010on ITSW-000 liSouth Sum Control Pa0o) with Ethernet networking ((White) woo 0000)101 Document Table Panel Per 736 1 Or Equivalent IOf Equivalent J Equipment SUMololl 5 040,001 Miscellaneous Materioll 5 470.00 ' I InslaKa:ion and lnle0fallen Lobolj S 1669.00 Alternate Sid 8 Subtotal; S 5207.00 ALTERNATE BID 6: Automation and Control -ADD CONTROL SURFACE M CONFERENCE )1000 Alternate BIOS Subtotal6762.00 1 ALTERNATE IND A ADD ROwrding/Archivinp Equipment 5500009)' ALTS.A Apple /Mac mini 13.06116 Dual -Cole tole) Core 0(001500,00) up lo 3.50110) 116G916001.010('P0002 SDRAM, 256G0 PCI¢ baseO Flash Storage 1040 b5 Graphics KcybeN, Weekend. 1bunderb0f Cade (d m0. 0)18000004 Demons 111.2E<F'ro 000000er I11264 Pro Recorder 1 1 540600 4486.00 5 3222.00 N/A AL17-0 Rlec0muio Desmn0 11:601:01. 60148. IDeMLnle SDI 4K 12 5285D0 370.000 6000001. Sid 0 Subtotal; 5 5250.00 WA 41.77-C Sonn01 I%MRGM0A Itchiecmn Server (410 Gen) it, r r 11089W 1 :': �41189D0') ..:.,'. WA I I Equi Dent Suobtotal/5 2,225,00 13601,00 Mist ellarteenS Mmenall 5 415.00 0&calbn0005Mmedol ; Installation and Integration Labor( 5 1,719.00 Anemia sed 7 Subtotal; 5 455900 5 ALTERNATE 010 a: ADD Apple Computer 5500009)' ALTS.A Apple /Mac mini 13.06116 Dual -Cole tole) Core 0(001500,00) up lo 3.50110) 116G916001.010('P0002 SDRAM, 256G0 PCI¢ baseO Flash Storage 1040 b5 Graphics KcybeN, Weekend. 1bunderb0f Cade t:r: S186800"$L�S00 .1 ^. ) , :a 07.09700, 50.09],00 'NIA µ766 DGI 000014 IDbm51arp 0301t 30` Monoor. 2560x1600. 16: 10t, f ,:.6135] $1:35/.00. 5 3222.00 Or Equivalent 2 10 Equipment 000folall 0 0011500005 Material 1 S 502,00 01104 "t 000¢141001 eel 1nle0ulion Labor) 5 1.606.00 Synology 6000001. Sid 0 Subtotal; 5 5250.00 167601031000 ECC RAM MODULE ALTERNATE BIO 9:200 0id000 Storage 141746 5500009)' RBCk0ta'u0011510011u( lliaet2latmn R510611vsr 1 , :a 07.09700, 50.09],00 IN)A 1A179.0 001104000 RKS1214 10500000400031014 Reil 401 2 10 1146. ' , 5)40.00 322000 4458,00 01104 "t IAL70.0 Synology 4(&036.000 167601031000 ECC RAM MODULE IN/n f/6170-0 Seagate 3700000000024 ISeagate 6163.5' EntermiSe Class Nmnino Internal Hard Dave : SSSo� $4,000.00 00 Equivalent I I Equipment Subtotal 0 13601,00 0&calbn0005Mmedol 5 607.00 Ins Eallen and Integration Leber 5 1802.00 Alternate Bid 9 Subtotal 5 18,000,00 IALIERNATE 0)010:0SPA110 Presentation ;41710.4 Ctesuon ALTIDA 100651:00 6L�i CPsi0on ID4.00exe 008 05000M0000'° Swbcimr t - 01.030.00: :12.530. 1000.0 IHDPaseT_Cef t:d DgeolMedio 60,00 Input Card for DM_ SwdcSe5 tempo slots 1.2 0, 4, 5) IDM0 O -RCA -A /RCA Amami Vdeo LIDO Card w(MaloJ Audio for OM Sw4Ode (Input 1 41.60.00;-" 5385.00 IOr Equivalent 05(0(6) 1 IOr Equivalen: 00 Equivalent 141710.0 itistron 161710.E 10000 00 10M04&0010 1A17104 (Cmsuon 101/0-1100 1014050) i SDI InD1 Cord ler 094_ Swi¢0ers (input slots LB) 10: Equivalent 1617100 0res0on 1ALT10'H 006stron 'OM.T%Q01-0 '41710-) IOre5tton 0I/ARMS-SCALER-0 A TIL 04 IE4ron 1030 HD-2SA 00-11.401-0 2Channel H00aseT_ Certified 4K 01)0010edla 800_ Ooou1Card t , S , - 378503 32,295.00' 1,0184010alcnl 00., Swae5va (000000 5)0(51, 2, 3) .2 -Channel HODD_ Output Cord for 062,Sw0ehers (output slot 4) 1 0 ' 311200 5412.00 :0) Equ.vmenl g9lalMed a BGa_ 7000omolor .101 1 0 5117731'5117700- Di9bal0edia Mit_ Transmitter 201 Di9'IaIMeOia 80•_ Receiver 0 Room Controller w/Scaler Or Equlvolenl ;Or Equivalent 1100) to 30500 Stier 150.1004-01) ALT10-K IEtlron 11000-109. ,00U 129 i0lac tma9)c Designs 10:6, Convener SD) to 1100)4K ;Ross Video ITE6-E202 Cio- 001,00e Cmada, Cita 1100) Audio/ Video Proiecl 410001+0150Nio0'0140Fi0uLKil;fey(N' 1 A' -p). 111 9.5" Deep Universal Rack Shelf, Gray (60.19041) DELETE equipmenlbom Sutton 3: Terminal Equ'pmenl Converts SDI distribution to 1001 for the proje0ars and 0000)01.. DELETE equipment tram Section ]:Terminal Equipment 701710 HD ISO Ocne'ly Equalizing O'slabot'on nmp60er Or Equivalent 01 Equlvolenl Or040i0010n) L CITY HALL AUDIO/VIDEO PROJECT, EQUIPMENT LIST I1D IMonulaclurer (Model I DemcApron Cty) DM Coni EHon4e0' ScHlon C03115u8tolal ISubomNe Instofelion and 1Mep0Nbn Lubml 0 10,075.00 1 ! AticrT019 Bld 10 Subtotal 5 31480.00 ALTERNATE BID 11: ADD Power Amplifier 1ALT11-A lGmwn by Harman 1000413001 I I OriveCooslnolon N0Iw000 Selig a Audio Power Ampiner. a Channel •1 .. ;,31.703.00 3:703.00 101 Equivalent ; I Equipment Subtq:al S 1.03.001 1 Mucellancous M.me001 S 53.00 L ! Installation and Inlry2lgn Labor $ 189.00 1 Atiemato Bic/ 11 Subtotal] 5 2,035.00 I ALTERNATE BID 12: ADD Audio Meters 'ALT02.A Idol -rough I40.A 1Ana109 Loudon -as Molcr iALTII.O Oonouph 41F1) r (Or Egosasnt iRack Adapter for Two 40 Meter $43.00`:' 543,00 IO: Equivalent Equipment Sublola . 5 999.00 I ldecellaneaus 1E9m6a $ 53.00 ns1oe01ion 000 ntepmli0n Labor, $ :09.00 AMemale Bid 12 Su01e1a 15 1101.00 i ALTERNATE BID 13: ADDWireless Microphone ISLX124185/SM,56 Combo WirelooS Syste ( m Fealnms W450 Handheld Mkmplm 85 ,aviurophone O Eq Equipment Sublel:i 5 744.00 N%Cellaocou5 Materi000 5 53,00 I 570$1811O801310 1ntWm( Labor! 5 159.03 1 Ahern -ate Bid 12 Subtotal) 5 960.03 I ALTERNATE DID 14: ADD 65Montle: IALT144A IIShory PK -0553 155'Fla6emen Display. Counol Cnambersfan Dais 1ALT140 I0HREF ILTN.0 ITM14ount ASsemby 1 '::523])00 .SL3T2,00 IOr Equoal IIN Eguvale ALTERNATE 00015: ADD et Mender 1ALT1DA J6ham PN.U423 IALT15.0!CHIEF [LIMO Equipment Sublglal 5 2.55507 I Mncellaneeus Material 5 1.650.00 10011012030 aro I210000000 Lobo' 5 1.752 03 1 Alternate S:014 Subtotal: S 5.757.00 142' FIalscreen Display. Lobby In formation Dente I10 Moun:/woembly City of Linlc Canado Ciro 1941 Audinvideo Prows 112{001 51.214,00 :Or Equbalenl S9T000 ,51]8.03' IOr Equivalent I Cgvipntonl Subtotall $ 160200 ed:scelbncom Material! 5 513.00 lion Imo Integral:on ldborl 5 1.258.00 Alternate 01015 Subtotal 5 3.277.00 I 1. IM Manulaclurtr (Model S CITY HALL AUDIO/VIDEO PROJECT, EQUIPMENT LIST Di ripNon Qtyj Unil Coati Extended( Section SuOsthum I CO51!SuOlotal 'ALTERNATE RID 18:A0040"Mon O2 1 IALT16-A'Samsung 0040D 040' Fla0Sereen D5Pby, Control Room Sv4<her melt we eras. 1000 'ALTERNATE 01014 ADD Proten0 Accost Chambers) (IALT17-A IPannsonc IPI -V2870 INL717.5 'Chief Menulacturing IRPMAU 10, Equivalent EquipmoM 000010elj 5 1,592.00 Miscellaneous Moleria115 67,001 InsW¢nfen el0 IM4Trolion Labor( 5 350.00 I Alienate 131416 Subtotal}, 5 2,020.00 rffrofeHor.Counel Chambers Preqctor Mocnl f 51 492,031 51.80200. fO Eq ale'( 1 517400 5174.00 IOr Equwalent Equpmenl Subtotal S 2.036,00' Miscellaneous M500400 5 Installationand IntegrCion Leber 1 950.00 1258.00 Ah<Inaoo 00011 Subtotal 5 4544,00 I ALTERNATE DID 18: ADD Sween (Count/ Ctwmbma) !AL71&A I09-UIe r 2474315 Tensioned Comore; Eledro1, 16:10 IMO Formal. 50' x 20' Vowing 'Area, Nominal 0009000024'. HD Progressive 1.3 Surface. White Case Note: Star4otd 12' black al top. Reduce Ne drop too' MMIMI. 149.0;:_ ,140.0. Or &woolen! I Equipment sonlotals 2.1+0O0j Miscellaneous Material 5 550.00 lavation and Inlegfetb n Labe. 5 1352.00 1 Alternate 50416 Subtotal 5 4.64290 ALTERNATE 61019: ADD Project.) (Conference) 1PLTI3A IPanosoobo IPT-V].570 I%gecl0r. O000Cil COem0W5 IALT1aB Chief Nanulatlmin9 IRPAIPU lilarwe70or Meunl NOTE: O Alternate Allemal° 04119 a 000r Alternate EH 20 are Wm-Md.do nol also select Pllemale Mel 4 )Sma0000M) i I I 17100/', - 5174:00' Equlpmem Subtotal 5 Or MroivdleOt I Or Equivalent M¢wlleneous Material $ alien 040 Integration Labor 5 2,03400 950.00 1.250.00 A/female 604119 Subtotal 5 4.244.00 I ALTERNATE BID 20: ADD Screen (Conference) ensione00000000Elec0o1. 16:10 NSde Formal, 50" x 80 Viewing Neo. Nominal Diagonal 843 HD Progressive 1,3 Senate. NTAe Case Note: standard 12' black al lop is fine. Add 040600nal black malarial 01 !bottom o! sween for 10000 of 33' block mnler'l Ol bollom to cover ?windows. Onion of 000%Ionnl layer of material e Increase opantp x 2140Equ!0mer. Ranee I0o Equivak 2,230.00 950.00 1 Installation and Integration Labor: 1,]62.00 Alternate Bad 20 Subtotal 5 4.0210.00 I ALTERNATE B1021: ADD Automation and Control ALT2 -A Gre1100n 6re51mn AV3 1 ' 52412,00 ' 5241200 1Or Equvaenl A1.121 -E Cummn jTSVA1050.13-S 10.1" 'Rush Screen Control Panel with Et0emctnelworkn9 (Black) 1.l:a51412Po• 51:41200 IOr Cqu vaknl ALT21.0 Cresuon 17SW-1050-T7X ITaMMOP MouoO for TS544C1050 0 n"i 51480 1140 go Or Equivalent I :ALT21-D 05s!ren ITSW.750 IT Teeth Screen Control Pmel war Elba met networking (Black) 2 i 5624007, 61045.00 2 r 3115001 3230.0. • 2 r ' l52950 559000 IOr Equivalent ALT20.0 Creslton 'TSW.750.7111 ;Tabletop Mouo for TSW-750 lar Equivalent rALT21-P 'e%non '0653401 (Cable Cubby 9005 Mack -tooth US FC Module Or Equivdleol: Equipment Sub/Mat 5 6,446.00 i 0/,,c0000 000 Alnled00 5 1.62].00 I Pasta/radon and Integrebon Lobar 5 10.697.00 1 Ahemnte 616 215u000000 5 16.965.00 I ALTERNATE 01022.A D Network 12960X-24PS-5 00000 catalyst 2960X.24P5{ 1 r:,;; 52256,0 "33556,0. 100)6 Equipment 5ublotdl S 2.256.00: MisceRln¢nus M01enn1 5 53.00 Mien and Inlegml!on L'n00: 5 188.0 tns Alternate Biel 22 Subtota115 2.496.00 1 ADDITIONAL COSTS 'System Won0nly xrmrmonce and Payment Bond rei561(E9rmaled) I t` 1, I1 511960,09 1 !Training. end Support (Accounted for in Leber charge) 533000,0• -\115:550:0 saza]o.oa I mno Cin of Mule Cando, City Ball Audio/Video Rolen 6 CITY HALL AUDIOMDEO PROJECT, EQUIPMENT LIST D IMenolacturer IM00el Maclipl!on City I Dntt Cost] Extended: Section CostISubtolal Subalhme Scaion 50dion Section Station Section Section PuolutOoo Sv6M,er Cameras Torminsl Ego:pnienl Audio System• BSS Audio System Digit& 050080.800800 5ovd 0800 —000 -0I E:-ANomaion,:MGOAIrel So0ion-1O H00wo4 Section 11: CDn501e5 Section 12: Rohs ALTERNATE DID 1:Audio Syslem - ADO Oslo GOOsoneek Microphones ALTERNATE0102: Audio System b ADD /asislive Listening KO ALTERNATE 010 3: Og'Ool Si0na90• INCREASE OUANITIY ALTERNATEOID4: Contemn¢ Room - ADD SmeAboar0 ALTERNATE BID 5: Automation end Control. ADD CONTROL SURFACE AT COUNCIL CHAMBERS ENTRANCE ALTERNATE 81D 0: Automation and Control. ADD CONTROL SURFACE IN CONFERENCE RWM ALTERNATE BID 7: ADD Reeominn0Armning Equipment ALTERNATE BID 8: ADD Apple Computer ALTERNATE BID 8:400 Vdeo Storage ALTERNATEBID 10; EXPAND Presenlollon ALTERNATE BID 11:ADD Pewer Ampffrer ALTERNATE BID 12: ADD Audio Melee ALTERNATESI013:ADD Wheless Miuopbone ALTERNATE BID 14:AOD SSMen1or ALTERNATE BID 15:ADD 4Y MOnhor ALTERNATE BID 16:ADD 40• Monoor5 ALTERNATE01D 17:ADD Pmjecto (Council Chambers) ALTERNATE DID 16: ADD Screen (Council CMmOers) ALTERNATE BID I9: ADD Peo eelor(contemn0M ALTERNATE 81020: ADO Screen (Conterenee) ALTERNATE BID 21: ADD Automation and 00000! ALTERNATE BID 22: ADD Network Cinyo:L011e Cmada Cin, Hall.Ao,!ioNideo Protect IAdditional Costs Subtotell 528100.00 Stetted! I Subtotal: 5 30.440.00 Section 2 Subloteli $ 52.420.00 Scttlon 3 Subtotals 5 25119.00 SMion 4 Subtotal; S 21,943.00 Section 6 Subtotal, S 179.00 Section 6 Subtotali5 6.715.00 Seawn2Subtotal;8 Seuw54090lotmiS Seawn-00awwlell s Section 118ubtolelj 5 10.702.00 Section 12 Subtotal! $ 9.392.00 Egoi8mem,Sectlens Ifo 1215 151576.00 Alternate 8101 Bublotafi 5 11.524.00 A8emale 8102Subtotal! 5 4.222.00 AlternateBid 3 Subtotal! 5 6.576.00 AberMte 0'04 Subtotal: S 1796.00 Alternate Bid 5 Subtotal 5 3.107.00 AOemele Bid6 Subtotal! 5 3.762.03 Ailermte 8137 Subtotal! 5 4359,00 Alternate BIOS 80010tal 5 5150.00 Alternate Bid 9 300fote115 18.090.00 Alternate 81d 10SOMA 5 31,660.00 Alternate BIO N 01)010fa6 $ 2.025,03 Plumate Bid 12500I0001l, 5 1.181.00 Alternate BM 13 50101311 5 986.00 Alternate BIO 14 Subtotals 5 5]57.03 Alternate Bid 16 Sub0ta115 3,277.02 Ahemate Bid 16 5ubtolali 5 2,033.00 Ahemate Bid 12 SOMo10115 4,244.00 Ahemam Bid 12 Subtotal! 5 4.642.00 Alternate BIO 19 Subtotal! 5 4.244.00 Alternate Bid 200001010115 4.938.00 AXemate Bid 25 50bto1a115 15965.00 Alternate Bid 22 SuboMali 5 2.496.00 Additional Coals Sublolnf 3 21980.00 PROJECT TOTALI 3 340.029.001 0 I, CllytiAllAVIXOITLWOrPAMIX1 Ael-kr.tra Mr( HALL .00NIXOPPOJECT.001,PMENT Ymen I reef....etnb•i-Ita, Ope 1 i!,./.14eitrwefr, 110”CpeVI;led I 1,415.01. 410164)., it.0.11 • /4,0CGO. I 51.70.0, 11.1[0031 IC, PIA CP 001) I It06 1404 I 4 ..11•14Msdy.ei,51.1..d.d.O.A•travd,..0.1.4re 1 •rtuk 11.X.c.,1116; a.,1= I 11.14.0 1,140,(0, Oltar,AtIm 1 '11A I rc ' IP.... kap sm ,....,,Pr2c...•sww.c4wor.,,,,P....n.vore«,ry 1 • ...ma. wen.): - IX, 1 ?a r.N.Avn. kn.i. 2, [I,Vavek : 11111'1'"11e1tC1111'111 111,%11=11:2:11,1•11:rfinn1. . MnIennalt.f..I. 41.4MO I (wpm"( 11 0.,•A -CA. rwm„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, , ,,,,,,,4 ,,,,,C01, 1 6 1.10.neko :P., 1 • 5-C1 lko.” MG. N, 1 Do400.0.00yErtia,,O.N.efo-L-.04,- cfroo-o,nosnte.nvoqt.....e.,c,I1 PIA • 1.349 1 ILMJV it4,,,,r4N.2^1. Off,r+.0,,,,,,.:95g,D1 Reff...7CarnrersMWIOSOL M2— lin faeCO., KA 1 lt,,,c0cir. OpmCs•Cohn• ......, 0,-....Cone..1,...5 :gl. . 1 1.171t(ii si.ntool, rc:37:7''" . „,,,„,,,„,0„,„,„, ,,,,,,,,„„,,,,,,„,,,,, ,„,,,„,,,,,„,,,„ IMO} S.X.5.4 in -g0)1 i,Ci- ai -&..V.ei7frilf, -- —IlCi64.iri..--Ce;;€1;-‘,SVaWW4iiire;,)7.141;Pars;crcVI - V t6......, ; 1 1'1! woo, Sd .r ..... ,_ ro _ v..:,�.. . am a.... ; I - »W 01211,11.M.111.4? la a» M w q sec „ I. W a ,.W w M I. ,...u< m<.r,,.j • ,I arowj .,N..w le _rax:+PM,w--:;�,�� _.;«mom .-.-.-., ,. 1 _. a, Or( 5 13,544 I y » N„ I ,.., f __ w1044,4404 i J d .,- I a �0J w 4r` in o: lia 4 xiu<wa— __ unw.. unto " as .,..n..„ 1 '^I .... ,115 145.11(4041441/4.41) --{ ,,ww.a 1 0 4 w l T i :... 401.4.1 .. rw b ..,,.: in iti b n:!v•ir>3i.:uv ......_..fro:..... ... u..,.amw..x, . ml Lv +xneun¢awm.r..xmew. ,,we.m..v.ox»a.+.vP,evt,nus.n.•x nowt vm _. _ _.._.-_.._..._... .,.._.. CITY HAL AllEtOMItECt PROJECT, FQUJPMEta •,,,,T,,,,,,-”,---,.,,.;,,,,,,,,,,,,,,,,,,•,,,,,,,wg--,,,,,,,,,,,,r-----. ,.,,,,,,,,,,,, ,..,, : prifiRgrZfe I .1 ----------- - r,c21. 2 tiAttc0 [ kSW•10:02.4 • SI 03 pf...VMVATIF t I SI !I 'Pi P.M [7. 7[5...totenntelflit[t[xt[Cf[t.,,,,,,,,rtr.t, 2. I SIMOO: ti.M9 itve.,Ortt. 1 3115.p9i j *.`". AM -4.10•11.1.1 115 lgt09 0=0. , wisp)! 44.4150:e [tram) itfr...tvircil SI.CHnONVenewenl.Ote, Inpen.044.4w. SOTO 42., ALIc[care roc knt,,,,,,tmectee,..F0DC074110t5010.(NcotrEvt[tec Fee. J.001,,,Sanc AL.11fiqn[11M10 OPAROPArre...4 ALIIAVATEI.Al2.ADOAMYYJn. ni.trAMIC., IS ir LiMb ALTOVAIC (.0 SO,LYI.W.I.. AL701..11E110 /..0.....aniCNn[Y3). ALTEANATC tea AGO Pwtitt[lOtt[(441 ..11.7710.111(..PD 21. nit[CANcrew Not, 1 1 e 1 , • to .1•••••••11.040“....IVI 0./.5 iznme • 22.01 /MOT. LtS 0.4 itt At }It tit If nat• 1,15 a...1 tt if.lart.W$ 4 WO. Ateito[0.1.7.ttettp minwte-fitYmo[fit 2,,,t04" U0.11PSF 1 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029 / FAX: (651) 766-4048 www.ci.l ittic-canada. nm. us MEMORANDUM TO: Mayor Keis & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 3, 2015 RE: Call for I-Iearing — G.O. Street Reconstruction Plan Bonds MAYOR John Keis COUNCIL Rick Montour Michael McGraw Toni Fischer Christian Torkelson ADMINISTRATOR Joel R. Hanson With the pending reconstruction/rehabilitation of Centerville Road, we have conceptually agreed to finance Ramsey County's share of the project until February of 2017. The current estimated cost for this project is approximately $3,000,000 and the County's share is $2,200,000. We would be covering the issuance and interest costs associated with the bond issue. In our agreement with Ramsey County, we will want a provision that states if they don't make the payment to us by the agreed upon date, they will have to reimburse us for costs associated with the issuance of temporary bonds used to carry us until the payment is received. hn discussing this project with our financial advisors, Ehlers & Associates, the best program to use to accomplish this project is the use of General Obligation Street Reconstruction Plan Bonds. This requires a public hearing of the proposed capital expenditure. This program has a "reverse referendum" provision similar to the program we used to finance the Public Works Building last year. The referendum provision is triggered if a petition signed by at least five percent of the voters from the last general election is filed within 30 days of the hearing. The attached resolution is calling for the hearing on this program to be held on April 22, 2015. If no petition is received, bids are received, and we have the County's Cooperative Agreement in hand, we could be issuing bonds at our meeting of 27th It should also be noted that we would typically finance this type of project with local improvement bonds issued pursuant to Minnesota Statutes, Chapter 429. That does not work in this case given we will not be assessing 20% of the overall project costs. Also complicating the use of that mechanism is we are financing the County's share of the project versus city costs. 1 To reiterate past discussions, this program makes sense to the City for the following reasons: • Centerville Road gets improved in 2015 versus being outside of the five year plan without this approach. • We are finally able to install a sidewalk along the east side of Centerville Road from Eli to Allen that links two key parks in the City. • We avoid construction inflation that our engineer estimates at 6% per year. On our estimated share of project costs ($800,000), this would amount to $96,000 for two years. To see how reasonable the 6% assumption is, I looked back at some recent city contracts for unit prices on common materials. Here is what I found: ✓ Common Excavation was priced at $10.20 per ton in 2011 and it was $13 in 2014. That is about an 8% increase per year. ✓ Class V (gravel) was $8.82 per ton in 2011 and was $15 in 2014. That is over 14% per year. ✓ Reclaiming asphalt (grinding in place) was $1.95 per sq. yard in 2012 and we paid $2.50 in 2014. That is about 13% per year. ✓ Asphalt was $57 a ton in 2011 and $71 in 2014. That is about an increase of 7.5% a year. ✓ Curb & Gutter was $8.82 per lineal foot in 2011 and we paid $12.00 in 2014. That is about a 10% annual increase in price. • The public works site need to provide for a drainage outlet. Without this project, we would have directed water to Pioneer Park (its current route). To pipe the flow would have cost around $100,000. We save that amount by addressing it as part of the road project. The quick math of our financing the County's share is currently estimated as follows: Estimated Costs of Bond Issuance - $47,750 Interest for Two Years on $2.25 million - $36,800 (coupon rate of 0.8%) Total Cost to Finance County - $84,550 Less: 6% hiflation - $96,000 LC Saves $11,450 Drainage Outlet Savings Est. $100,000 Expected Total Savings to LC $111,4 Because we do not have bid prices, we are indicating a possible financing of up to $3 million to give us flexibility. Hopefully it will be closer to the estimates above. To enable this project to continue to move forward, staff recommends the council adopt the attached resolution calling for a public hearing on "The Intension to Issue General Obligation Street Reconstruction Plan Bonds and the Proposal to Adopt a Street Reconstruction Plan Therefor". 2 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF LITTLE CANADA, MINNESOTA HELD: April 8, 2015 Pursuant to due call and notice thereof, a regular meeting of the City Council of' City of Little Canada, Minnesota, was duly called and held at the Little Canada City Hall on Wednesday the 8°i day of April, 2015 at 7:30 p.m. for the purpose, in part, of calling a public hearing on the intention to issue general obligation street reconstruction plan bonds and the proposal to adopt a street reconstruction plan therefor. The following members were present: and the following were absent: Member adoption: introduced the following resolution and moved its RESOLUTION CALLING PUBLIC HEARING ON THE INTENSION TO ISSUE GENERAL OBLIGATION STREET RECONSTRUCTION PLAN BONDS AND THE PROPOSAL TO ADOPT A STREET RECONSTRUCTION PLAN THEREFOR A. WHEREAS, pursuant to Minnesota Statutes, Section 475.58, Subdivision 3b the City of Little Canada, Minnesota (the "City") may issue bonds to finance capital expenditures under its street reconstruction plan (the "Plan") without an election provided that, among other things, prior to issuing the bonds the City adopts the Plan after a public hearing thereon and publishes a notice of its intention to issue the bonds and the date and time of a hearing to obtain public comment on the matter; and B. WHEREAS, the City Council will hold a public hearing on its intention to issue general obligation street reconstruction plan bonds (the "Bonds") and to adopt the Plan therefor pursuant thereto on April 22, 2015; and 3 NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of Little Canada, Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds and to adopt the Plan therefor, such hearing to be held on the date and time set forth in Exhibit A attached hereto. All prior actions taken by the City Clerk with respect to preparing the notice of public hearing and causing the notice to be published at least 10 but not more than 28 days before the hearing in the official newspaper of the City or a newspaper of general circulation in the City is hereby ratified, affirmed and approved. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted the same: Whereupon said resolution was declared duly passed and adopted. 4 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF LITTLE CANADA 1, the undersigned, being duly qualified and acting Clerk of the City of Little Canada, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the City Council calling a public hearing on the intension to issue general obligation street reconstruction plan bonds and proposal to adopt a street reconstruction plan therefor. WITNESS my hand on this 8th day of April, 2015. City Clerk 5 EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF LITTLE CANADA COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Little Canada, Minnesota (the "City"), will hold a public hearing on Wednesday, April 22, 2015, at or after 7:30 p.m. in the City Council Chambers at City Hall, 515 East Little Canada Road in the City, relating to a proposal concerning: (I) the adoption of a five-year street reconstruction plan (the "Plan"); and (2) the issuance of general obligation street reconstruction plan bonds (the "Bonds") to finance the reconstruction of certain streets in the City, all pursuant to Minnesota Statutes, Section 475.58, subdivision 3b. The Bonds will be issued in a principal amount not to exceed $3,000,000 to finance the reconstruction of Centerville Road from Little Canada Road to 800 feet west of Edgerton. A draft copy of the Plan is on file with the City Clerk and is available for public inspection at City Hall during regular business hours. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent of the votes cast in the last City general election, is filed with the City Clerk within 30 days after the public hearing, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. At the time and place fixed for the public hearing, the City Council will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. In addition, interested persons may direct any questions or file written comments respecting the proposal with the City Clerk, at or prior to said public hearing. Dated: April 8, 2015 [Submit April ; Publish April 6 BY ORDER OF THE CITY COUNCIL OF THE CITY OF LITTLE CANADA, MINNESOTA /s/ Kathy Glanzer City Clerk City of Little Canada, Minnesota City of Little Canada, Minnesota $2,250,000 G.O. Temporary Street Reconstruction Bonds, Series 2015B Assumes Current Market BQ AA+ plus 15bps Sources & Uses Dated 06/15/20151 Delivered 06/15/2015 Sources Of Funds Par Anwunt of 13onds Total Sources Uses Of Funds 42,250,000.00 52,250,000,00 Total Underwriters Discount (0.700%) Costs of Issuance Deposit to Project Construction Fund Rounding Amount 15,750.00 32,000.00 2,200,000.00 2,250.00 'total Uses 52,250,000.00 SeneS 2015500 Temp SIC 1 SINGLE PURPOSE 1 4/2/2015 1 10:45 AM EHLERS I.I:AII:I1S IN I'll BCC !MANCE: 7 City of Little Canada, Minnesota $2,250,000 G.O. Temporary Street Reconstruction Bonds, Series 2015B Assumes Current Market BQ AA+ plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/15/2015 - - 01/01/2016 - - 9,800.00 9,800.00 07/01/2016 - - 9,000.00 9,000.00 18,800.00 01/01/2017 9,000.00 9,000.00 - 07/01/2017 2,250,000.00 0.800% 9,000.00 2,259,000.00 2,268,000.00 Total Yield Statistics $2,250,000.00 $36,800.00 S2,286,800.00 Bond Year Dollars Average Life Average Coupon 84,600.00 2.044 Years 0.8000000% Not Interest Cost (NIC) 1.1423913% True Interest Cost (TIC) 1.1473492% Bond Yield for Arbitrage Purposes 0.7999620% All Inclusive Cost (AIC) 1.8626706% IRS Form 8038 Net Interest Cost Weighted Average Maturity Series 20158GO Temp Srr 1 SINGLE PURPOSE 1 4/2/2015 1 10:45 AM 0.8000000% 2,044 Years EHLERS LI:A01.11$ IN 110111.10 FINANCE 8 City of Little Canada, Minnesota $2,250,000 G.O. Temporary Street Reconstruction Bonds, Series 2015B Assumes Current Market BO AA+ plus 15bps Debt Service Schedule 105% Date Principal Coupon Interest Total P+I 0verlevy Fiscal Total 06/15/2015 - - 01/01/2016 - 9,800.00 9,800.00 10,290.00 - 07/01/2016 - 9,000.00 9,000.00 9,450.00 19,740.00 01/01/2017 - - 9,000.00 9,000.00 9,450.00 - 07/01/2017 2,250,000.00 0.800% 9,000.00 2,259,000.00 2,371,950.00 2,381,400.00 Total 32,250,000.00 336,800.00 52,286,800.00 32,401,140.00 Significant Dates Dated First Coupon Date Yield Statistics 6/15/2015 1/01/2016 Bond Year Dollars Average Life Average Coupon 34,600.00 2.044 Years 0.8000000% Net Interest Cost (NIC) 1.1423913% True Interest Cost ('PIC) 1.1473492% 13ond Yield for Arbitrage Purposes 0.7999620% All Inclusive Cost (AIC) 1.8626706% IRS Form 8038 Net Interest Cost 0.8000000% Weighted Average Maturity 2.044 Years r,es 2015u GO renrp So- 1 SINGLE PURPOSE 1 4/ 21201511045AM EHLERS I.P.Ant.ItS 111 VUtH.IC 11NANCI. 9 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4429 / FAX: (651) 766-4048 www.ci.little-canada.mn.us MEMORANDUM TO: Mayor Keis & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 3, 2015 RE: JSC Request for Additional Reimbursable — Public Works Building MAYOR John Keis COUNCIL Rick Montour Michael McGraw Tom Fischer Christian Torkelson ADMINISTRATOR Joel R. Hanson Attached is a letter from Troy Corbett of James Steele Construction (JSC) requesting payment for additional reimbursable costs associated with the construction of the new Public Works building. These costs are attributable to increased time associated with the construction of the building. The request if for six weeks of Supervision (on-site superintendent), six weeks of general conditions (phone, field office, travel, etc.), and four weeks of the on-site fork lift. The total cost of this request is $23,670. There is no doubt the project took longer than planned due to the issues noted. in Troy's letter. It should also be noted that the initial budget was at $2.5 million when we entered in to this contract versus the revised $3.9 amount. JSC did not adjust the reimbursable costs as they initially felt they could complete the project within the 7.5 month construction schedule. (Also attached is pertinent information from the contract document that talks about these costs.) In terms of the impact of these additional charges on the project budget, we were about $15,300 under budget based on the information the Public Works Superintendent provided a couple of meetings ago. We have also earned $13,500 of interest on the construction proceeds from the bond issue. However, we also have landscaping and fiber to install to the building although they can be financed from other sources if necessary. Staff is following up on a couple of questions regarding this bill and I will have a recommendation on the amount to be paid ready for Wednesday's meeting. JAMES STEELE CONSTRUCTION/ Date: March 31, 2015 To: Joel Hanson, City Administrator From: Troy Corbett, Project Manager RE: New Maintenance Building We are requesting approval for additional costs associated with JSC reimbursable expenses. The project experienced schedule extensions due to material delivery delays and an early cold weather snap that did not ease. The precast concrete wall panels and steel bar joists were delivered 4 weeks late due to the fabricators inability to move the project up on the production schedule. The exterior curb, OH door aprons and asphalt was scheduled for early November, however due to unseasonably cold weather which did not subside, the work had to wait until spring. Because of these delays, occupancy of the building needs to be pushed back 6 weeks, from March 30 to May 18, 2015, weather depending. Below are the fee's associated with this schedule extension. 6 weeks supervision @ $3,400 6 weeks General Conditions @ $205 4 weeks fork lift rental @ $510 Total additional reimbursable expense Feel free to contact me with any questions or comments. 1410 Sylvan Street Saint Paul, Minnesota 55117 (651) 488-6755 Fax: (651) 488-4787 j sc@js teeleconstru etio n.co m ww.jamessteeleconstruction.com Add $20,400 Add $ 1,230 Add $ 2,040 Add S23,670 Equ.aI Opportunity Employer TABLE OF ARTICLES 1 INITIAL INFORMATION 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES 3 SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial information set forth in this Section 1.1. (Note the disposition for the following items by inserting the requested information or a statement such as 'Scot applicable," "unknown at time of execution" or "to be determined later by mutual agreement.') § 1.1.1 The Owner's program for the Project: (Identify documentation or state the manner in which the program will be developed) (see Exhibit A) § 1.1.2 The Project's physical characteristics: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical reports; site, boundary and topographic surveys; traffic and utility studies; availability ofpublic and private utilities and services; legal description of the site; etc) TBD § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (provide total and, if known, a line item breakdown) Two Million, .Five hundred thousand (52,500,000) § 1.1.4 The Owner's anticipated design and construction schedule: .1 Design phase milestone dates, if any: Preliminary Design, 1/15/2014 Final Design, 3/7/2014 .2 Commencement ofconstruction: AIA Document C132"4— 2009 (formerly 8001 r"'CI& 1£:92). Copyright ©197 1960, 1992 end 2009 by The American institute of Architects. Alt rights reserved V1/RI II C This /.It. Docuncut it protected by U Cdpyriyht t rvd End Intorn tion 1 fissile tireutborined ie reduction ord ftribution of thisAt/..0 Document, ora.uy portion of It, men recuts in rovere civil cod mtminci pcnaitler., anctdi to p :Cr:uteri to rho no. nmum asont pea sib Is. undo ft( 1o.. This document was produced by AIA software at 10:12:33 on 12.06/2053 under Order No.1645001270 1 whioh expires an 50/57/2014, end is not for resole. User ldotes: (1400123506) Inst. hourly rate per Section 11.5 (to be credited against 3.5% cap on basic services § 11.1.2 For Construction Phase Services in Section 3.3: (Insert amount of or basis for, compensation, including stipulated sures, multiples or percentages.) § 112 For Additional Services designated in Section 4.1, the Owner shall compensate the Construction Manager as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) hourly rate per Section 11.5 § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Construction Manager as follows: (Insert amount of, or basis for, compensation.) hourly rate per Section 11.5 § 11.4 Compensation for Additional Services of the Construction Manager's consultants when not included in Sections 11.2 or 11.3, shall be the amount invoiced to the Construction Manager plus zero percent (0 %), or as otherwise stated below: § 11.5 The hourly billing rates for services of the Construction Manager and the Construction Manager's consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Construction Manager's and Construction Manager's consultants' normal review practices. of applicable, attach an exhibit of hourly billing rates or insert them below.) Employee or Category Rate ($0.00) Principal $100.00 Project Manager $90.00 Superintendent $85.00 §;11.6 Compensation for Reimbursable Expenses § 11.0.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Construction Manager and the Construction Manager's consultants directly related to the Project, as follows: .1 .2 .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; .5 .6 ,; .7 .8 .12 Mobilization, travel, trailer hookup, telephone, computer, gas and oil not to exceed $6,100 13 Supervision, $85 per hour, not to exceed $68,000 .14 Building permit, SAC, WAC, Park Charges, all miscellaneous fees .15 Construction Staking .16 Job sign, security fence, traffic signage .17 Temporary sanitary facilities, dumpsters, final cleaning .18 Material hoisting AIA Document C132"' — 200¢ (formerly 8801 WCr a —18921. Copyright @ 1973, 1980, 1EE2 and 2002 by The Amedesn Institute of Architects. All tights reserved. WARNING: This NA" Document is protected by 0.9. Copyright law and Intematlonal Treaties, UnauUtorfzed rcgmduction or distribution of 16 this NA° Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the mcsinwm extent possible under the lar,. This document was produced by AIA software at 10:12:33 on 12/18/2013 under Order No.1045081270 1 which eivires on 10/17/2014, and is not for resale. User Notes: (1400123506) 41 JAMES STEELE CONSTRUCT ION Mr. Joel Hanson, City Administrator City of Little Canada 515 Little Canada Road East Little Canada, MN 55117 Public Works/Parks Facility Dear Mr. Hanson: The equipment rental rates and general conditions as outlined in our proposal were listed for reference only and not job specific to the Little Canada Public Works/Parks Facility. The more specific costs for the Little Canada project are as follows: 6 Basic Services fee 3.5% cost of the work Reimbursables (includes the following) mobilization, travel, telephone computer costs, field office $6,100.00 Project superintendent $68,000.00 If you have any questions or concerns please contact me at any time. Sincerely, James Steele Construction Company Richard). aug ton President 1410 Sylvan Street Saint Paul, Minnesota 55117 (651) 486-6755 Far:: (651) 488.4787 jse@jstesleco nstruction.co m www.jamessteeleoonstructIon.com Equal Opportunity Employer 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029/ FAX: (651) 766-4048 www.ci. 1 ittle-canada.tun.us MEMORANDUM TO: Mayor Keis and Members of the City Connell FROM: Joel Hanson, City Administrator DATE: April 3, 2015 RE: 56 Little Canada Road East MAYOR John Keis COUNCIL Rick Montour Michael McGraw Tom Fischer Christian Torkelson ADMINISTRA'T'OR Joel R. Hanson The realtor for 56 Little Canada Road East has informed me that the City's offer to purchase this property has been accepted. The property owners would like to close on this property as soon as possible. The closing will be scheduled pending title work being completed as well as resolution of any other issues that may arise. The realtor will be drafting the purchase agreement. After review of this purchase agreement by the City Attorney and myself, staff will have a recommendation Por the Council at Wednesday's meeting. 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029 / FAX: (651) 766-4045 www.ci.little-canadann.us TO: FROM: DATE: RE: MEMORANDUM Mayor Keis & Members of City Council Bill Dircks, Public Works Superintendent March 30, 2015 Fiber Optic Line at New Public Works Facility MAYOR John Keis COUNCIL. Rick Montour Michael McGraw Torn Fischer Christian Torkelson ADMINISTRATOR Joel R. Hanson Following the discussion of the technology at the new public works facility at the March 11 City Council meeting staff spoke with Mr. Terre Heiser of Roseville IT to clarify some issues and get more information on others. A summary of the discussion follows. Cameras: - For the $1200 per camera price that Mr. Heiser budgeted he states that the cameras are high quality HD cameras that provide very good detail. One can see faces and clothing to form good descriptions. They have heaters in the lenses so they don't get iced over in the winter and provide 360 degree coverage. Cheaper cameras are an option as well as more expensive cameras. He feels comfortable with the $1200 camera. The retention policy for the camera footage is a decision the Council can make. Roseville has a 30 -day retention policy and hasn't seen a need to keep footage any longer. The Council could choose to go with a shorter span than 30 days as well. There are storage requirements and anything longer than 30 days would likely result in additional charges to the City. - The cameras can be checked from anywhere that is connected to the network and there is a free application that can be downloaded onto smart phones and allows one to watch the camera footage from one's phone. - The cameras only record if there is motion detected so there is not a constant feed from each camera. Fiber vs. VPN: - As a refresher at the March 10 meeting there was a discussion regarding installing a fiber optic line from the Little Canada Elementary School to the new public works facility and, potentially, the fire station. The cost estimate on the high end 1 was $50,000 to the public works facility and an additional $25,000 to the fire station. There was an option to use a VPN line from Comcast to service the new public works facility at a cost of $225 per month. At the meeting staff said it would gather more information on the issue and present it at a future meeting. There was a question about trenching rather than drilling the fiber line and if that would reduce the cost. According to Mr. Heiser trenching is more expensive than drilling in the current market due to all of the other underground utilities in the way as well as the restoration costs. Directional drilling can move up and down to get over and under the crossing utilities whereas trenching cannot. There is much more hand work involved. Mr. Heiser did add that contractors will bid the most cost effective option. So if trenching was cheaper for some reason a contractor would bid the job as a trenching job. The decision is left up to the contractor. Mr. Heiser said that the VPN will work for everything except for the cameras. Using the VPN would necessitate lowering the recording rates of the cameras so that the footage could he transmitted back to the server at Roseville. The cameras would have to be set to a lower resolution than HD and much of the detail would be lost. One way to overcome that is to purchase a dedicated server at the public works facility at a cost of $9000. The server has a four -to -five year life so it would have to be replaced relatively frequently at a cost of $9000 or more each time. Over twenty years that would cost $36,000 to go along with the $54,000 twenty-year cost for the VPN, which equals a total outlay of $90,000. If the Council was ok with a lower camera quality then the dedicated server would not he necessary and the twenty-year outlay would be around $54,000. Either way it appears fiber is more cost effective over the life of the new building. The decision would also need to be made regarding the fire station. Staff recommends proceeding with obtaining quotes for installing fiber optic line to the new public works facility as well as the fire station. Fiber will likely be added to the fire station at some point and if it is done with the public works facility the City can save on mobilization costs. 2