05-27-2015 Council Packet - Laserfiche WebLink

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515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766-4029 / FAX: (651) 766-4048 www.ci.little-canada.mn.us MEMORANDUM TO: Mayor Keis 84 Members of the City Council FROM: Joel Hanson, City Administrator DATE: May 21, 2015 RE: 2015 Improvement Projects MAYOR John Keis COUNCIL Rick Montour Michael McGraw Tom Fischer Christian Torkelson ADMINISTRATOR Joel R. Hanson After fully considering all factors working against the completion of the 2015.Improvement Projects (Centerville Road, Country Drive, and South Owasso Boulevard), staff is recommending we postpone them until 2016. The primary areas of concern that lead us to believe it would not be wise to proceed with the projects at this time are as follows: • We are not getting the projects to market at an advantageous time. This will likely result in higher project costs. The primary reason for the delays is associated with the Centerville Road project and the approvals needed from Ramsey County and MnDot associated with county state aid requirements. • Construction of Centerville Road is problematic given it is unlikely we could make substantial progress by Canadian Day's to facilitate the events in Spooner Park. Obviously, we don't want the road tore up during the festival. If we wait until after Canadian Days, we are leaving ourselves a less than ideal construction window in terms of weather (drying days). Uwe wait until next year, we should be able to start construction in late spring and have work substantially completed before the end of July. • Xcel Energy could not commit to power pole relocation being done by a date certain. They said it may be possible by September. Because power poles are on both sides of the road, reconstruction of Centerville Road could not be completed until relocation occurs. We do not want to inconvenience our residents and motorists any longer than necessary with a project. We will try to get the poles relocated yet this year to eliminate that obstacle from next year's project. If the Council concurs with this recommendation, we will mail out a flyer to the impacted property owners updating them on our plans and the proposed schedule. Note: we have one year from the date we ordered the improvement (2/3/15) to enter in to a contract for the work. If we exceed the one year period, we will need to hold improvement hearings for each project.