07-08-2015 Council Packet - Laserfiche WebLink

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MINUTES CITY COUNCIL SEPTLMTB1R 26, 2012 Keis suggested that it would be helpful to have a list of annotating and storage apps. Boss indicated that some level of training would also be good, Heiser agreed that both could be provided. Montour suggested that the next steps would be to research and develop a policy, determine a delivery procedure as well as frequency and amount of stipend. The Administrator indicated that if it is the consensus of the Council that the City should move to a paperless agenda, staff will put a recommendation together. Heiser suggested that given the amount of information the City already has on Laserfiche, he would suggest consideration of that program for the delivery method, The Administrator indicated that staff would put together a recommendation to the Council by the end of the year. The consensus was that the recommendation be modeled after St, Anthony's, SOCIAL The City Administrator noted that one of the recommendations from the MEDIA 2011 Goal Setting Session was to "Upgrade the City's Website/Social Media", With regard to the website, the Administrator noted that the design is based on GovOffice, which somewhat limits layout options, However, City staff is constantly reviewing the website to ensure that information is timely and accurate, He reviewed the history of the development of'the website, pointing out that Little Canada was a beta site in the development of GovOffiee by Avenet, Boss indicated that it appears the calendar on the website is not up-to-date and is missing information, Keis suggested that alt City meetings be included in the calendar. The City Administrator indicated that he would look into those issues, Montour suggested that the home page notification that the City's newsletter is available include the date of the most current newsletter so the issue available is easily identifiable, Keis ranked the City's website was good to above.average, With regard to Facebook and Twitter, Keis indicated that he was not sure he wanted to go that direction. Heiser indicated that there are challenges, in general, with keeping websites up-to-date, Adding Faeebook and Twitter present additional challenges. Heiser indicated that cities generally need full-time communications personnel to keep these sooial media outlets current, Heiser also pointed out that people need access to the Internet to use any of these social media tools. Heiser pointed out that the City of Roseville does not have a Faoebook page, It does have a Twitter account, but people utilizing Twitter to contact the city are referred to its website, Heiser stated that there are challenges for small organizations to keep social media outlets current, and felt that resources were bettor directed to 3