07-08-2015 Council Packet - Laserfiche WebLink

Home Browse Search

IMMO ,sample language outlining speciflelaws and impact 'All City of Hampton social networking sites a • s hie state,)' j l and local Jp , 1]atlons andilejlcies Including all information Technology and Records Management City policies and other applicable City policies, 01 g, Etes,demaintraudiaLcLanzi44,41 } s td.,policles apply tP aadabildtcWnlientand therefore content must be able to be managed, stored and retrieved to comply with these laws, 4., City of Hampton social networking sites are subject to Library of Virginia's (LVA) public records laws Relevant City of Hampton and (LVA,) words retention schedules.pp1) to social networking content. Records required to be maintained pursuant to a relevant records retention schedule shall be maintained for the required retention period in a format that preserves the integrity of the original record and is easily accessible using the approved City platforms and tools, S. M1 social network sites and entries shall clearly indicate that any articles and any other content posted or submitted for posting are subject to p ib14r iladOSAM. 6, Content submitted for posting that is deemed not suitable for posting by a City of Hampton social networking moderator because it is not topically related to the particular social networking site objective being commented upon or is deemed prohibited content based on the criteria in Policy Item 9, of this policy, shall be retained .puram ,1<.11,e records ratan jon.,gchedule along with a description of the reason the specific content is deemed not suitable for posting' a City of Hampton, Virginia 8, Citizen Conduct Social media sites, unlike more traditional media such as newspaper or radio, allow for instant two-way public communication between government and citizens, Citizens are able to directly post audio, video, and teat to many social media sites. Agencies must decide whether to allow two-way communication, such as the use of comment boxes, and how to handle this engagement with citizens, For agencies that decide to elicit citizen feedback via their official agency social media sites, rules for acceptable conduct of citizens are often developed, l✓]even of the 26 reviewed policies and guidelines addressed the issue of citizen conduct, The documents vary with respect to how they deal with the content of comments, Some issue rulss of conduct that are posted on the agency's site. These rules generally refer to limitations on offensive language, inciting violence, or promoting illegal activity. Similar rules are often already used on agencies' websites and can be reused for social media purposes, Other policies, such as the policy of the City of Arvada, simply talk about who will have the responsibility of approving public comments without going into detail as to what makes a comment acceptable. 12