03-12-2025 Workshop Minutes - Laserfiche WebLink

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MINUTES OF THE WORKSHOP MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA MARCH 12, 2025 Pursuant to due call and notice thereof a Workshop meeting of the City Council of Little Canada, Minnesota was convened on the 12th day of March, 2025 in the Conference Room in the City Center located at 515 Little Canada Road in said City. Mayor Tom Fischer called the meeting to order at 6:00 p.m. and the following members of the City Council were present at roll call: ROLL CALL: In attendance were Mayor Fischer, City Council Members Miller and Malone. Absent: City Council Members Kwapick, Gutierrez ALSO PRESENT: Acting City Administrator Laura Linehan, Finance Director Sam Magureanu, Parks and Recreation Director Steven Anderson and HueLife Representative Richard Fursman. REVIEW 2026 BUDGET PROCESS CALENDAR The Finance Director provided copies of the draft 2026 budget calendar. He explained that the budget calendar is a tool to use as staff and Council move through the fiscal season. He stated that beginning in April, staff starts reviewing and setting the Capital Improvement Plan because it is important to know if there will be a need for a levy. He noted that this year will start with a presentation at a separate workshop on August 20 to provide a preliminary review of the budget. He stated that adoption of the 2026 Preliminary Levy is planned for the September 10 Council meeting and the November 12 Council meeting will have the adoption of the 2026-35 Capital Improvement Plan. The Council noted that this would add workshop. meetings to the 2nd Council meeting of the month for several months. There was Council consensus to approve the 2026 budget calendar. REVIEW CITY ADMINISTRATOR RECRUITMENT PROFILE The Acting City Administrator introduced Richard Fursman from HueLife to present the city administrator recruitment profile. Fursman noted that recruitment starts soon, and a lot of work was put into the profile by city leaders and staff. He explained that it will be advertised on the HueLife website, city website and direct contact to candidates, among other methods. He stated that the recruitment goes until April 11th with candidates being screened in late April. He stated the strongest candidates will have a packet put together on them to be given to the Council and staff. He explained that the finalist selection by the City Council will be on May 7th Fursman noted that May 16 is a chance to meet candidates one on one, followed by a possible open house and the final interviews would occur on May 17. Fischer reviewed what the process was during the previous city administrator recruitment search during the final weekend of candidate interviews. Council and Staff discussed what an open house on May 16 would look like and how it would be setup. Fursman presented the recruitment profile which includes position announcement, information about the city, organizational culture, organizational chart, elected officials, the city administrator