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MINUTES OF THE WORKSHOP MEETING <br />CITY COUNCIL <br />LITTLE CANADA, MINNESOTA <br />Pursuant to due call and notice thereof a workshop meeting of the City <br />Council of Little Canada, Minnesota was convened on the 27th day of <br />June, 2007 in the Council Chambers of the City Center located at 515 <br />Little Canada Road in said City. <br />JUNE 27, 2007 <br />Mayor Bill Blesener called the meeting to order at 6:00 p.m. and the <br />following members of the City Council were present at roll call: <br />CITY COUNCIL: <br />Mayor <br />Council Member <br />Council Member <br />Council Member <br />Mr. Bill Blesener <br />Ms. Barbara Allan <br />Mr. Michael McGraw <br />Mr. Rick Montour <br />ABSENT: <br />ALSO PRESENT: <br />Council Member <br />City Administrator <br />Finance Director <br />City Clerk <br />Mr. Jon Keis <br />Mr. Joel R. Hanson <br />Ms. Shelly Rueckert <br />Ms. Kathy Glanzer <br />UTILITY The Finance Director reviewed the Utility Billing Conversion reporC <br />BILLING dated June 21, 2007 which involves the conversion of the utility <br />CONVERSION billing software from Banyon to Springbrook. As a result of this <br />conversion, postcard bills are no longer a feasible option. The Director <br />reviewed two standard bill options as well as an example of the billing <br />used by the City of Roseville. The Director also reviewed a cost analysis <br />comparing the cost of City staff continuing to print and prepare bills for <br />mailing with the cost of outsourcing this work. Given the marginal price <br />variations, the Finance Director recommended that this work be <br />outsourced. The Director also recommended the Option A standard <br />billing method, pointing out that this option also provides historical <br />information which will be helpful to customers and reduce questions that <br />City staff receives related to this data. It was the consensus of the Council <br />to accept the recommendation of the Finance Director, utilizing Option A <br />and outsourcing bill printing, preparation, and mailing. <br />FISCAL The Finance Director presented a Fiscal Policies draft document for the <br />POLICIES Council's review. The Director began a detailed review of this document <br />beginning with "II. Revenue Policies". Montour suggested the addition of <br />language that user fees be allocated to the appropriate fund and expended <br />for their intended purpose, for example, the Park Acquisition Fund and the <br />Special Parks & Recreation Fund. Allan suggested that if dollars from <br />