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CITY COUNCIL WORK SESSION <br />APPROVED <br />March 7, 2016 <br />224 Mayor Reinert asked staff to keep studying the situation. <br />125 <br />226 6. 2015 Overlay Project Update — Community Development Director Grochala <br />227 distributed a map of the project. He recalled that there were some extra funds used to <br />228 buildup the size of the project in 2015. That called for phasing a larger project that <br />229 could grow or shrink based on bid results. As it turned out bids came in that allowed the <br />23o entire project. One addition to the project was replacement of culverts. After the project <br />231 began it was determined that there was an underestimation error for bituminous <br />232 quantities. That raised the cost of the project and the council decided to proceed at the <br />233 new cost. He reported that the paving element was completed last fall and the final <br />234 projected cost is now $1,030,000. He noted the situation where a small portion of Cedar <br />235 Street not located within Lino Lakes was paved and that the City of Hugo ultimately paid <br />236 for their portion of the road. Through discussions with WSB, they are offering to cover <br />237 $30,000 of the project cost and have also covered some additional engineering costs. <br />238 Also, since there were these issues with the project, the process is being fully reviewed by <br />239 staff and WSB. <br />240 <br />241 Mayor Reinert explained that WSB is coming forward with an explanation of a "best <br />242 value program" that the city could look at for future project contracts. The mayor asked <br />243 that a review of that process be added to the next work session agenda. <br />244 <br />245 The council discussed specifically the process that caused an underestimation in <br />246 quantities and how that can be avoided in the future. They also directed staff to get the <br />247 contractor out to the area as early as possible to work on outstanding items. <br />rZA: <br />249 7. Landscaping Plan for Civic Complex Island —Public Services Director <br />25o DeGardner recalled that the council has in the past expressed a desire to upgrade the <br />251 landscaping on the island outside the doors to City Hall and last year saw a plan from <br />252 local landscaper Mary Schmuland who proposed to volunteer her services in planning and <br />253 planting. He has touched base with Ms. Schmuland this spring and she is ready and able <br />254 to start on the project. That would involve him ordering plants very soon. <br />255 <br />256 Mayor Reinert noted plans to bring a veterans' memorial to the city and the possibility of <br />257 using the island as its site. Mr. DeGardner said he personally doesn't see the island as <br />258 the best spot for that memorial mainly because of its small size and lack of privacy it <br />259 would provide to memorial visitors. He would suggest rather the Community Green, <br />26o Lino Park or the new fire station. <br />261 <br />262 Mayor Reinert spoke about the memorial project noting that perhaps it could be partially <br />263 funded from the city's Closed Bond Fund as a one-time expense. What he would prefer <br />264 would be city funds that would be matched by the community. <br />265 <br />266 Council Member Maher suggested that a park would seem an appropriate place because it <br />267 is a gathering place for visitors. <br />268 <br />C <br />