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CITY COUNCIL WORK SESSION <br />May 2, 2016 <br />APPROVED <br />269 number of times it can be uses yearly. He explained that he has been trained in this <br />270 process but it hasn't been as widely used as anticipated. It's been most popular with <br />271 school projects but is also used by the City of Roseville. He provided a sample bid <br />272 evaluation form and bid report that was done using this process. When asked why the <br />273 city wouldn't want to do it, Mr. Bourassa said it could result in a more expensive project. <br />274 Where it's being used, it is seen as valuable. <br />275 <br />276 Mr. Grochala suggested that it would add more complexity to the bid process and <br />277 therefore could add cost since it requires more from the contractors. Mayor Reinert said <br />278 he likes the idea that it would be optional. Council Member Kusterman suggested this <br />279 would be good for the projects where the city doesn't have confidence or enough <br />280 information without it. Mayor Reinert said it raises the bar. Mr. Grochala suggested that <br />281 the city could tend to use this on a more complicated project and he doesn't necessarily <br />282 see that the project with problems would have been one of those. Mr. Bourassa suggested <br />283 that criteria could be tied to areas that need the most attention in the city's estimation. <br />284 <br />285 Mayor Reinert suggested that it's always good to have options and he thinks this is a good <br />286 tool to have available. Mr. Bourassa explained that the concept could be implemented <br />287 when the city sees a project that calls for it; they can do research with contractors in the <br />288 meantime to see how they react to the concept. <br />289 <br />290 7. 2017 Budget Priorities — Mayor Reinert noted the two new council members and <br />291 their introduction to the city's budget process. He reviewed some city budget history — <br />292 last year there was no valuation increase and in years previous there were some drops in <br />293 valuation. All that resulted in trimming the budget. He'd like to have a goal of lowering <br />294 the levy percentage this year. He reviewed some of the 2016 budget, including use of <br />295 fund reserve, closed bond funds and debt service. He noted that there are two years left <br />296 on debt service for the city hall complex and that was a consideration in the two year plan <br />297 on paying for the fire service. Looking ahead to this year, the startup costs should <br />298 disappear but there will be debt service on the fire station. He thinks there will be some <br />299 influx to the closed bond fund from the city hall debt service also. Looking at the 2017 <br />300 budget, the council may be looking at a possible gap but he sees positives. He discussed <br />301 capital equipment costs and the need to have a balanced approach; he'd like a discussion <br />302 about an appropriate annual contribution for fire equipment. He feels the city is in good <br />303 shape and there is possibility of a reduction in the levy. He noted that he sees the Public <br />304 Services budget bouncing up and he'd like to have that discussion as well as keeping an <br />305 eye on the public works facility and how that will be maintained and if there should be a <br />306 plan for replacement in the future. <br />307 <br />7 <br />