2016-029 Council Resolution - Laserfiche WebLink

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Mr. Michael Grochala April 6, 2016 Page 3 As a project kick-off, Jack Corkle — WSB's proposed project manager, will set up a meeting with the city, county, herself, Andy Hingeveld (transportation planner/grant writer), and Tanya Gytri (design engineer) to discuss the proposed Main Street (CSAH 14)/Central Anoka County Regional Trail segment. The meeting will be used to gather what information has been prepared to date, discuss general trail design parameters with relation to the adjacent roadway, what coordination has occurred with stakeholders or supporting agencies and what known constraints need to be avoided/worked around. From there, WSB's designers will begin working on the proposed trail project and provide one draft concept for the city and county to review. While the concept is being developed, Andy and Jack will begin work on the application questions and required mapping. Technical staff will begin data collection on crashes along the corridor. Jack will work with city and county staff to establish check in points for review and comment on different elements of the application and concept. If needed, one more meeting will be held during the process to discuss any comments face to face. Additional review can occur via conference call or through e-mail. WORK PLAN AND DELIVERABLES The following describes WSB's work plan and deliverables for the Main Street (CSAH 14)/Central Anoka County Regional Trail solicitation application. Task 1— Project Management and Coordination Jack will ensure that internal WSB staff is coordinated in its tasks to produce the regional solicitation application. Jack will work closely with Andy and Tanya to ensure that the primary elements of the applications are produced and are of high quality. Jack will review the final application text and provide local context based on her familiarity with the project area. Jack will also serve as the primary point of contact for the city and county. She will check in weekly via telephone and/or e-mail to provide updates. Jack will monitor work tasks, schedule and the project budget. Deliverables: Weekly updates, monthly invoice Task 2 — Meetings To best understand the needs of the city and county; the scope of the project and to develop a concept that meets county expectations, Jack, Andy and Tanya will visit the project site. This will provide a better understanding of existing conditions and help inform development of the concept. It will also be used to identify potential safety problems. Along with the site visit, WSB will meet with key city and county staff to discuss data needs, identify issues and concerns along ..-- the corridor, talk through potential alternatives and discuss funding availability for construction of the project.