08-22-2016 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION August 1, 2016 DRAFT 7 sheet of all equipment as of August 1, 2016. He explained the review and replacement 271 process utilized for the equipment. The report also includes a look ahead and plans for 272 the next five years. 273 274 The council reviewed with Director DeGardner the requests for the coming year’s capital 275 requests. Mayor Reinert suggested that staff needn’t go through the entire list; much of 276 the focus currently is on public safety. It’s a helpful review though because there is a lot 277 of equipment and the total value is a large one. Director DeGardner did remove 278 replacement of the 211 from the requests. 279 280 Mayor Reinert questioned staff as to the possibility of using a baseline for this process. 281 Tim Payne suggested that the baseline would really be that all the vehicles are being used 282 for half the year (summertime). In fact, summertime needs are so heavy that there are 283 not vehicles for all staff so they sometimes use a drop-off schedule. Council Member 284 Manthey suggested that it appears to be an amount of around $300,000 each year and he 285 wonders about using a static number each year. Director DeGardner explained that 286 flexibility is important in this budget because there can be a huge truck purchase needed 287 one year and another year they may be able to defer some purchases because equipment is 288 lasting longer. Tim Hillesheim remarked that every one of the vehicles are exposed to 289 salt all year because of the situation at the yard and that can limit the life of the vehicle 290 and some more than others. The council noted that Mr. Hillescheim’s point highlights 291 the need to discuss the future of public works storage. 292 293 Staff distributed a request for a new Asphalt Emulsion Applicator and Mr. Payne 294 explained the need for a unit which would be an upgrade from the applicator purchased in 295 2014. Director DeGardner explained that this process was outsourced before 2014 and 296 the idea of doing it in-house has been investigated. While they are seeing it works, this 297 equipment would make it more efficient and less expensive. The Mayor suggested that it 298 makes sense. 299 300 The council will consider the requests as part of upcoming budget discussions. 301 302 4. Pole Barn Roof Replacement Plan – Utility Supervisor Hillesheim explained that the 303 old pole barn that is the public works facility has some issues with structure of the roof. 304 Included in the fix would be the addition of a new steel roof. 305 306 Council Member Maher remarked how this decision fits into the discussion of a future 307 public works facility and Mr. Hillesheim suggested that this facility will no doubt remain 308 useful even with the addition of new facilities. Director DeGardner noted that there is 309 sufficient funding available in the current budget in a facilities fund. Mayor Reinert 310 asked that staff look at repairs to the skylight area at the entrance to the senior center as 311 well. 312 313 The council requested a facilities tour in the near future. 314 315