11-14-2016 Council Special Work Session Minutes

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CITY COUNCIL SPECIAL WORK SESSION November 14, 2016 "WIMAN JI 136 at that time have take-home vehicles provided to them. Director Swenson explained the 137 three vehicles in the Fire Division - two go to the district station chiefs and there is one 138 spare. Director Swenson noted that the rotation of the vehicles to the Fire Division was 139 part of the division going live last year; Mayor Reinert said he doesn't recall that 140 arrangement and Director Swenson said he'd provide the history on the matter. The 141 council concurred that they would receive more information from staff on a five year 142 replacement plan and that will assist with additional discussion on establishing a policy 143 on car replacement that would then drive the plans for the 2017 budget for purchasing 144 cars. 145 146 A $100,000 capital contribution for equipment replacement — Mayor Reinert said he's 147 concerned about making an annual contribution that will sit in a fund and could lose 148 value until spent. He recalled that there was an idea to have a commitment of those 149 funds for when they are needed but not actually keeping the money in hand. Finance 150 Director Cotton explained that one thing that is possible is to commit a portion of the 151 fund balance (by resolution) to fire capital equipment replacement. Council Member 152 Kusterman said he had suggested an interfund loan. Ms. Cotton said that another option 153 that is used by some cities is to use year-end surplus for capital equipment replacement. 154 The council will need to adopt any budget change by resolution. 155 156 Upcoming discussions suggested by the Mayor —outsourced services (review current 157 contracts); goal setting/team building; and consulting services (which were determined on 158 a line item basis to be mostly related to Metro lNet). The council requested that the 159 Metro INet contract be added to the discussion about outsourced services. Mayor 160 Reinert mentioned that he is still interested in a discussion about baseline management 161 and he pledged to bring forward more information for review. Council Member 162 Kusterman noted that the council seems to do the "deep dive" on the budget already so 163 that seems to cover all the ground. 164 165 The meeting was adjourned at 9:30 p.m. 166 167 These minutes were considered, corrected and approved at the regular Council meeting held on 16s December 12, 2016. 169 170 171 173 `Juiiartn Bartell, City ler 174