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<br />WS – Item 7 <br />WORK SESSION STAFF REPORT <br />Work Session Item No. 7 <br /> <br /> <br />Date: December 5, 2016 <br /> <br />To: City Council <br /> <br />From: Jeff Karlson, City Administrator <br /> <br />Re: Vehicle Replacement Schedule for Police Cars <br /> <br /> <br />Background <br /> <br />During the November 14 budget work session, the Council directed staff to prepare a <br />five-year replacement schedule for police vehicles. A five-year replacement schedule <br />was prepared by Public Safety Director John Swenson and Finance Director Sarah Cotton <br />and was included in the November 23 weekly update. <br /> <br />There are concerns that the schedule would trigger automatic replacement of a vehicle <br />after five years. To address any concerns about when vehicles should be replaced, staff is <br />in the process of revising the schedule based on the age, miles, and condition of each <br />vehicle. City Mechanic Brett Olander is inspecting each police vehicle so staff can create <br />a more realistic projection of when vehicles would likely be replaced beyond the <br />expected five-year life of the car. The vehicle inspections, along with Brett’s report, will <br />be completed by this coming Monday. <br /> <br />I also drafted a Vehicle Replacement Policy (attached) as a guideline for staff to follow, <br />which would reinforce the Council’s disposition to extend the life of the vehicles as much <br />as possible. <br /> <br />Requested Council Direction <br /> <br />Review replacement schedule and consider adoption of Vehicle Maintenance Policy. <br /> <br />Attachments <br /> <br />Current Vehicle Replacement Plan <br />Revised Vehicle Replacement Plan purchasing used vehicles for investigators <br />Revised Vehicle Replacement Plan purchasing new vehicles for investigators <br />Revised Vehicle Replacement Plans based on mechanic’s inspection of vehicles <br />Draft Vehicle Replacement Policy <br />