01-03-2017 Council Closed Work Session Minutes

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CITY COUNCIL SPECIAL WORK SESSION APPROVED January 3, 2017 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : January 3, 2017 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 8:25 p.m. 7 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 8 Maher, Manthey and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 12 Swenson; Community Development Director Michael Grochala; City Planner Katie 13 Larsen; Public Services Director Rick DeGardner; City Engineer Diane Hankee; City 14 Clerk Julie Bartell. 15 1. Police Division Vehicle Replacement Policy — Director Swenson noted the 16 council had requested at a previous meeting to continue discussion of this subject. He 17 also recalled that there was a question about the possibility of leasing public safety 18 vehicles and reported that staff has had preliminary discussions with a vendor and will 19 bring forward a proposal on February 6. The proposal will include all services that the 20 vendor offers. Director Swenson suggested that the council may want to consider 21 postponing the larger discussion until that leasing information comes forward in 22 February. The mayor concurred, noting that staff should not proceed with any vehicle 23 purchasing in the meantime. Council Member Kusterman clarified that the information 24 presented in February will be separated so that the council can see if certain areas make 25 more sense to lease. There will also be a comparison of current costs versus the prospect 26 of finance leasing. 27 28 Director Swenson added that there will be an opportunity for the council to visit Custom 29 Fire in Osceola, Wisconsin to tour their facility. 3o 2. Cartegraph Update - Public Services Director DeGardner introduced his 31 administrative assistant, Heather Robinson, who assisted him in a demonstration of the 32 Cartegraph system. The demonstration provided an overview of elements of the 33 Cartegraph system and their use in the Public Services Department: 34 - Asset Management — examples reviewed were location of signs in the city (ability 35 to keep track of sign condition, staff involvement in sign inspection), sewer lines 36 and trees. There was discussion about how staff on the street report lights that are 37 out; the system does identify light responsibility such as Conexxus. 38 - How information goes in/stays up to date — Director DeGardner highlighted the 39 advantage that pulling all the information together has provided; 1