02-06-2017 Council Work Session Minutes

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CITY COUNCIL WORK SESSION MINUTES February 6, 2047 APPROVED 132 plan. He noted a proposed apparatus plan that is included in the staff report for 133 discussion. Director Swenson reviewed the plan, noting that future purchases have been 134 discussed with the council in the past. 135 136 Mayor Reinert noted the $100,000 bonding capability authorized by the council and he 137 wondered how that should be included in the city's finances. Administrator Karlson 138 noted that Finance Director Cotton has suggested that the city could designate part of the 139 city's annual fund surplus, designate that for this purpose and transfer it to a capital fund. 140 Mayor Reinert said that isn't desirable since it still sets aside levied funds; he doesn't 141 want to levy funds that aren't going to be needed in the budget year. Council Member 142 Kusterman remarked that the goal would then be that there aren't surplus funds at the end 143 of year indicating that extra money has been levied. Director Swenson suggested calling 144 the line item "future ability to bond". Director Cotton said that would mean the line item 145 would show up on the city plan/policy but not in any financial statement of the city. 146 Council Member Manthey suggested it should be a discussion item each year for the 147 council. Finance Director Cotton remarked that she hears the council wanting to have a 148 plan with a stipulation that annual funding is planned in a certain amount but it would 149 revisited each year. Mayor Reinert added that carrying out the plan should be goal 150 oriented as well. 151 152 Director Swenson asked if the council will consider the purchase plan as presented as an 153 official action. Mayor Reinert suggested that the plan includes a several year period 154 where there is nothing purchased and that is a wonder to him. Director Swenson said 155 the plan is based on the draft policy. Staff will prepare the item for council 156 consideration at the next regular meeting. 157 4. Kitchen Upgrade for Old City Hall — Administrator Karlson reported that the 158 question of funding improvements to the kitchen facilities at the former city hall complex 159 has arisen as it relates to utilizing that facility for the Beyond the Yellow Ribbon group 160 and their activities. Director DeGardner has a bid in place to upgrade the facility in the 161 amount of $2,500 but had decided not to move forward with any improvements because 162 the kitchen facility is basically unused. Mayor Reinert discussed the option of inviting 163 other groups/businesses that would like to utilize an upgraded commercial kitchen 164 facility. The mayor did say that the amount of the bid isn't justified for just one group 165 but if there would be other uses perhaps. Director DeGardner added that $2,500 would 166 only provide for repair to the ventilation system; he isn't specifically aware but there 167 could be other upgrade needs. 168 5. Schedule Date(s) for Strategic Planning/Goal Setting — Administrator Karlson 169 noted that the council has expressed an interest in participating in a strategic 170 planning/goal setting activity. He has identified two options for a facilitator for team 171 building/goal setting. Is the council interested in scheduling a session? Mayor Reinert 172 suggested team building (30%) and goal setting (70%) with the expectation of 173 communicating goals. The mayor said he prefers a four hour session and thinks that 174 would be sufficient time. Council Member Kusterman suggested that he doesn't 4