03-06-2017 Council Work Session Minutes

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CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 APPROVED 136 he is asked questions by the residents; the people of the city will be paying for the project 137 and it's a big project. 138 139 Mr. Browender explained that the company is interested in working with the city in anyway 140 that they can be of service and as directed by the city. 141 142 4. Comprehensive Plan RFP Update - Community Development Director 143 Grochala explained that an RFP was issued for services as requested by the council. There 144 was only one response, from Landform, the firm originally proposed to do the work. He 145 noted some reasons why other firms didn't come forward (distribution of work needed, lack 146 of experience, cost of submitting a response). He feels Landform would do a good job and 147 he can make more information on their proposal available to council. There's a lot of this 148 type of work available to providers currently and it does cost companies to put together a 149 proposal; perhaps the firms didn't think there was a lot of opportunity to get a contract. He 15o reached out to all the firms. 151 152 Mayor Reinert asked about a time line for the project. Director Grochala explained that 153 while it should be a quicker process than some updates the city has done in the past, the 154 timeline to get started is fast approaching for the city. Mayor Reinert remarked that the 155 upcoming goal setting session may be a good opportunity to touch on the matter. The 156 council is mostly unaware of the process so education will be an important element. Also 157 there will be discussion points that could be identified ahead; the mayor suggested that staff 158 put together a top ten of things that are involved in a comprehensive plan review and what's 159 come up in past reviews; add information about impacts. Mayor Reinert would like to have 160 the council weigh in earlier rather than later. 161 162 Director Grochala touched on preliminary plans for a process. He envisions that the 163 Planning and Zoning Board will serve as a steering group and elements of the plan that 164 apply to the other advisory boards will be brought to them. The council will be updated on 165 a monthly basis. The public input element is still being discussed but staff is basically 166 looking at a web application through which the city could receive input. That in addition to 167 the regular outreach through city festivals and other events. The plan is to have the draft 168 ready to go out in June of 2018. Land use planning tends to be the area of most discussion. 169 170 Mayor Reinert will be meeting with the Community Development Director on specifics. 171 He would like the council process to begin at the next work session with education on the 172 process. 173 174 Staff directed to review the RFP process for an additional week and, if nothing comes in, 175 proceed with the one. 176 177 5. Advisory Board Appointment — Administrator Karlson reviewed the opening 178 and the single applicant. 179 18o The council concurred to interview the applicant prior to the March 13 council meeting. 0