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CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 8, 2016 TOPIC: Consider Resolution No. 16-87, Authorizing Application for Metropolitan Council Planning Assistance Grant Funds VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council authorization to apply for Metropolitan Council grant funds for preparation of the 2040 Comprehensive Plan. BACKGROUND The City of Lino Lakes is eligible for a maximum grant award of $32,000, which can be used for costs directly associated with our local 2040 Comprehensive Plan Update. Eligible costs include staff pay, consultant and professional services, printing and publishing; provided that they are entirely consistent with a Council -approved work plan and budget and executed two- party grant agreement, the Council's Comprehensive Development Guide, the Metropolitan Land Planning Act, and other applicable state laws. Grant funds may not be used for costs incurred prior to execution of a grant agreement between the Metropolitan Council and the City of Lino Lakes. The Planning Assistance Grants are non-competitive grants to eligible communities for the 10 - year update to their local comprehensive plans. As a non-competitive grant, all applications received from eligible applicants by the submission deadline of September 5, 2016 will be awarded funding up to the award maximum. Upon execution of a grant agreement, communities will be expected to have their local Comprehensive Plan Update reviewed and adopted by December 31, 2018. To retain eligibility for funding, the local Plan Update will be required to meet the Statutory 6 -month Requirements for Adjacent and Affected Jurisdiction Review. In addition, the local Plan Update must be complete as described in the Council's Local Planning Handbook (see http://metrocouncil.org/Handbook.aspx), must conform to metropolitan system plans of the Council, must be consistent with the adopted policies of the Council, and must be compatible with the plans of adjacent and affected jurisdictions. Grantees will also be expected to submit both a mid -point and final progress report and to maintain accurate and complete accounts, financial records, and supporting documents relating to the receipt and expenditure of the grant funds. The Planning Assistance Grant will be disbursed in two installments, with the first 50% of the grant amount disbursed to the Grantee within 30 days after final execution of a grant agreement and the remaining 50% disbursed after the Council has reviewed and acted upon