05/28/1996 Council Packet - Laserfiche WebLink

Home Search

methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. B. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. C. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 5. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1996 and January 20, 1997. Costs not billed by January 20, 1997 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 6. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $34,334.46. The project maximum for eligible expenses shall be computed as follows: A. A base amount of $10,000.00 for recycling activities only; and B. $6.02 per household for recycling activities only. C. A supplemental grant of $2,235.04 (hereinafter referred to as a "Supplemental Grant") for problem material management, solid waste recycling and yard waste abatement programs to be disbursed to the Municipality within thirty days of execution of this Agreement. Notwithstanding anything in this Agreement to the contrary, the Municipality shall be entitled to use said Supplemental Grant monies only for eligible expenses paid by the Municipality during the period January 1, 1996, through June 30, 1996, for problem material management, solid waste recycling and yard waste abatement programs. On or before July 20, 1996, the Municipality shall submit a report itemizing the expenditures of the Supplemental Grant monies on a report form provided by the County, together with receipts verifying said expenditures. Any Supplemental Grant monies not expended by the Municipality on or before June 30, 1996, shall be returned to the County. 7. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the county and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement.