06/10/1996 Council Packet - Laserfiche WebLink

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COUNCIL MEETING MAY 13, 1996 CONSIDERATION OF THE ADOPTION OF ATTACHMENTS D AND E OF EXECUTIVE SUMMARY LEADERSHIP - TEAM BUILDING SESSION, RANDY SCHUMACHER Mr. Schumacher explained that in April, the City Council received copies of the Executive Summary of the Team Building/Goal Setting Session. Appendix D and E list priorities and goals as ranked by those in attendance. The next step in the process is for the City Council to officially adopt Appendix D and E. Assuming that this would be done, Mr. Schumacher sent a memorandum to staff directing that Attachments D and E be incorporated into individual department goals. Mr. Schumacher has also planned team building sessions with support staff for May and June. Council Member Kuether referred to graphs included in Appendix D and E and said she was disturbed about the numbers included with the graphs. She felt that some programs needed to be created. Council Member Lyden said that he would like a more comprehensive review of the material to determine why staff is not satisfied. He asked what would be the next step in the team building process. Council Member Bergeson noted the seven (7) goals outlined in Appendix E and asked if they were in priority order. Mr. Schumacher said yes. Council Member Bergeson moved to adopt the priorities and goals listed in Appendix D and E. Council Member Lyden seconded the motion. Motion carried unanimously. DISCUSSION OF THE 1997 BUDGET SCHEDULE, RANDY SCHUMACHER Mayor Landers read a statement regarding the need to prepare an updated five (5) year financial plan as required by the City Charter. Mr. Schumacher explained that the budget process is one of the most important and time consuming programs the City Council deals with each year. Finance Director, Mary Vaske has prepared a time schedule that would start the 1997 budget process with department managers in June. A preliminary draft of the 1997 budget would be presented to the City Council August 19, 1996 and be adopted by the City Council on September 9, 1996. The preliminary tax levy would also be adopted at this time. Mr. Schumacher explained that he would like to spend an entire day with the City Council August 19, 1996 so that the City Council can discuss each department budget with the departments respective manager. Council Member Bergeson noted that the Charter Commission Chairman, Paul Montain had appeared before the City Council at a recent work session to remind the City Council that they must prepare a five (5) year financial plan. He said that Mayor Landers comments at the beginning of this meeting reflects that the City Council has received the message and will address it. Mr. Schumacher noted that some restrictions in the City PAGE 18