08/12/1996 Council Packet - Laserfiche WebLink

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3. The GRANTEE agrees to return any unused funds to the STATE unless prior approval for an extension has been granted by the Grants Administrator and an amendment to the grant agreement has been duly executed. Unused funds must be returned to the STATE within 30 days of the ending date of the agreement. I11. CONDITIONS OF PAYMENT. All services provided by GRANTEE pursuant to this grant shall be performed to the satisfaction of the STATE as determined in the sole discretion of its authorized agent, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in a violation of federal, state, or local law, ordinance, rule, or regulation. IV. FAILURE TO COMPLY. The GRANTEE agrees to return funds to the STATE for any work the STATE in its sole discretion determined to be unsatisfactory or performed in violation of federal, state or local law, ordinance, rule or regulation. V. REDUCTION, SUSPENSION, OR TERMINATION OF FUNDING. If a GRANTEE does not fulfill obligations under the agreement in a timely and proper manner, or if GRANTEE violates conditions of the agreement, the STATE may reduce, suspend, or terminate funding with a 30 -day notice of the effective date of the action. GRANTEE shall be entitled to payment for work or service satisfactorily performed for which state funds are available. VI. TERMS OF GRANT This grant contract shall be effective upon the date that the final required signature is obtained by the STATE, pursuant to MS 16B.06, Subd. 2, and shall remain in effect until July 31, 1997, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs first. The GRANTEE may claim reimbursement for expenditures incurred for services performed on or after August 1. 1996. VII. STATE'S AUTHORIZED AGENT. The STATE's authorized agent for the purposes of this agreement is the Deputy Commissioner of Public Safety. Such agent shall have final authority for acceptance of GRANTEES services. VIII. REPORTING. GRANTEE will advise the STATE concerning project progress through such reasonable means as the STATE may find convenient. These will include: A. The GRANTEE will advise the STATE concerning the project progress the submission of quarterly reports as required by the STATE's authorized agent. B. Following basis: Submission of a final evaluation report within 30 days after the termination date of this agreement. C. Submission of a final expenditure report within 30 days after the termination of this agreement. D. Making any project records available to the STATE upon request; this includes submission of copies of any reports, data, surveys (including survey instruments), or other materials for review and comment before they are prepared in final form, and six copies of all materials produced by the project following production of the materials. E. Permitting periodic site visits by the STATE's authorized agent, other STATE staff or other employees of the State of Minnesota on behalf of the STATE. F. If initiated, participation in statewide data collection and cooperation with a designated evaluator on behalf of the STATE, for the purpose of statewide evaluation efforts and assistance with individual project evaluation plans. G. Participation in training and evaluation workshops may be required. IX. ACCOUNTING, AUDIT AND RETENTION OF RECORDS. A. GRANTEE will establish a separate account of this project and will maintain fiscal records in accordance with generally acceptable accounting principles. GRANTEE's records, documents, and accounting procedures and practices for this project shall be subject to the examination of the STATE's authorized agent and by the Legislative Auditor. Fiscal records shall be retained for a period of three years following submission of the final report. Page 2 of 4 COPS/Overtime Grant / Lino Lakes