07-05-2017 Council Work Session Minutes

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CITY COUNCIL WORK SESSION APPROVED July 5, 2017 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE July 5, 2017 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 9*30 p.m. 7 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 8 Maher, Manthey and Mayor Reinert 9 MEMBERS ABSENT :None 10 11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 12 Swenson; Community Development Director Grochala; Finance Director Sarah Cotton; 13 Public Services Director DeGardner; City Planner Katie Larsen; City Clerk Julie Bartell 14 1) Council Chambers Audio/Visual Upgrades —Administrator Karlson recalled the 15 work underway to plan and implement an upgrade to the council chambers audio/visual 16 system. He anticipates at least two bids on the specifications authorized by the council. 17 He introduced Matt Waldron from North Metro Telecommunications. Mr. Karlson 18 added an explanation of new information on a proposal by Z Systems for a design build 19 option. He reviewed the project proposed and information included in his report. The 20 goal is to try and keep the project under $150,000 and that looks plausible. 21 22 Matt Waldron provided information based on his research and expertise. He highlighted 23 Ross Lightning Control System. The system is based on a single computer without the 24 many components. He reviewed a written summary of the information he has provided. 25 26 Council Member Kusterman asked what has led to the design recommendations and Mr. 27 Waldron indicated that much of the layout will remain as is but the control room design 28 will be the major change. Council Member Kusterman said he's interested in 29 understanding what the city is getting for "redesign" work. Mr. Waldron explained the 30 basic elements of the redesign, including new and one additional camera, cables, a basic 31 gutting of the control room and installation new equipment, and an improved audio 32 system. 33 34 Administrator Karlson remarked that Z Systems, with their proposal to design build and 35 avoid a bidding situation, is working aggressively to get the city's business and he's 36 pleased with the cost proposed. He added that the work will pretty much be exclusive to 37 audio/visual. There has been interest in moving the podium to the side to address both 38 the council and audience however that would be a difficult change that is probably cost 39 prohibitive. 40 41 Mayor Reinert remarked that he's long been concerned about the archaic look of the city 42 cable channel and he wonders about the progress of that improvement. Mr. Waldron 43 explained the technical side of upgrades at North Metro that will all for full HD 44 broadcast. Administrator Karlson explained that City staff is working with the North 1