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Charter Commission October 10, 2013 Page 4 136 Chair Lyden noted that will be part of the discussion later in the agenda. He noted that the 137 minutes approved by the Commission will be the official minutes. 138 139 Vice Chair Dahl noted that perhaps the decision to approve the minutes should be tabled until the 140 later discussion occurs. 141 142 MOTION by Commissioner Penn, seconded by Commissioner Gunderson, to table the meeting 143 minutes of July 25, 2013. 144 145 Motion passed ayes 9 — nays 1 (Timm) 146 147 Vice Chair Dahl noted that reconsideration of the minutes will be considered as Item 6C. 148 149 B. November 12, 2012, as corrected 150 Vice Chair Dahl noted that she asked that the minutes be sent to her electronically in order to 151 avoid going back onto the website. She stated that at that time it was determined that the 152 November 12, 2012 minutes were not approved. She noted that the corrections have been 153 completed by Commissioner Penn as directed and asked for a motion to approve the amended 154 minutes. 155 156 MOTION by Commissioner Timm, seconded by Commissioner Turcotte, approving the meeting 157 minutes of November 12, 2012, as corrected. 158 159 Motion passed unanimously. 160 161 OLD BUSINESS 162 163 A. Secretarial Options for Minute Taking for all Charter Meetings. 164 1. City Administrator, Jeff Karson's e-mail 165 2. City's Contract with TimeSaver for Charter Meetings 166 3. Invoice for TimeSaver 167 Chair Lyden appreciated that Mayor Reinert was present and acknowledge his concerns. He 168 stated that his concern is that Mayor Reinert would like to post draft minutes, which is not the 169 policy of any other Board or Commission. He stated that he appreciates TimeSaver and believes 170 they do an excellent job. He wished that the City Council would simply fund the service as a 171 vital service and let the remaining issues fall aside. He stated that minutes should be kept very 172 minimal and should be kept simply to the issue and the decision. 173 174 Commissioner Trehus stated that the by-laws simply state that the minutes will reflect the votes 175 of the Commission and not the discussion. 176 177 Commissioner Turcotte noted that some other Commissions do not even use names. 178 179 Commissioner Penn agreed that the decision was made to record simply the votes but believed a 180 bit of context would be entered, not verbatim discussion. 4