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(April 22, 2013) Dear Mayor and Council, As you know, pursuant to a vote of the Commission, the Mayor and I had made arrangements for the special joint meeting between the City Council and the Charter Commission. Mayor Reinert and I agreed to hold the special joint meeting on April 11, 2013. In addition, four of the five members of Council were present at the February 21 Commission meeting, where it was stated no less than 6 times that the scheduled date of that spedal joint meeting would be held on April 11 (subsequently canceled due to weather). The meeting agenda had been verbally agreed to between the Mayor and I. However, Mayor Reinert brought a different agenda to the February 21 Commission meeting, and he asked the Commission to accept that agenda. The Commission reviewed his proposed agenda and found it unacceptable. The Commission formally voted to reject the Mayor's agenda and accept the agenda as I had presented it to the Mayor the previous day via e-mail. While It may seem a simple matter to schedule the special joint meeting utilizing the approved agenda, it turned out that this is not the case. When discussing the posting of the scheduled April 11 special joint meeting with the City Clerk earlier in the month, I was surprised when she informed that she could not post for a special joint meeting between the Council and the Commission because there had been no such direction from Council. She elaborated that a special meeting must be called for by either the Mayor or two Council members, and that this has not taken place. i assume she double-checked on this with the Mayor. This then leaves the status of a special joint meeting up in the air. We have an agenda formally approved and adopted by the Commission that was verbally approved by the Mayor, and we had what seemed to me to be Intentions on both sides to hold the special joint meeting. I am proposing to the City Council to reschedule the special joint meeting from April 11, 2013 to May 16th or May 30th. if the Council confirms one of these two dates, then please immediately contact the qty Clerk and inform her of who is calling for the special joint meeting so that Julie can then post the rescheduled special joint meeting. I will await confirmation of the special joint meeting from the City Clerk. If the preceding is an indication that Council wishes to opt out on the special joint meeting, that Is of course your prerogative as City Council. As always, the Charter Commission is willing to honor formal requests from the City Council. FYI the next regular Charter Commission meeting is July 11, 2013 at 6:30 PM Best regards, Chair Lyden, Lino Lakes Charter Commission