04-14-2011 Charter Packet - Laserfiche WebLink

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DRAFT OF PROPOSED BY-LAW CHANGE Section 4. Order of Business. The Commission shall use the following order of business at its meetings: 1. Roll Call 2. Approval of Minutes 3. Reports of the Chair 4. Reports of Committees 5. Unfinished Business 6. New Business 7. Adjournment All resolutions shall be recorded in the minutes of the Commission meetings. be conducted in accordance with Robert's Rules of Order. Revised. latest edition. Section 5. Manner of Debate and Voting. With the exception of approving minutes and adjourning meetings. each item on the agenda that may require a vote of the commission shall be considered via a process of presentation, questions, discussion, and action, in this order. Presentation The Chair may be the presenter. Alternatively, the Chair or the Commission may designate a presenter or presenters from within or outside the Commission. Questions When the presentation is complete, the Chair shall allow for questions of the presenters in the manner described below, and/or the Chair may direct that questions be answered by attendees other than the presenters. Discussion Once questioning is complete, the Chair shall allow discussion by the Commission. No member except the Chair may interrupt a speaker, or speak until the Chair grants them the floor. To obtain the floor, a member must raise his/her hand when the person speaking has finished and state "Mr./Madam Chair." No member may speak twice to the same issue until everyone else wishing to speak has spoken to it once. Discussion must be relevant to the agenda item, or the Chair may re -direct or terminate the speaker's turn. Action The Chair shall determine when it is appropriate for motions to be made, may disallow a motion, and may tell the Commission when he/she will accept a motion. Alternatively, a member having the floor may request permission from the Chair to make a motion. Once a motion has been made, it must be seconded by another Commissioner or it is invalid. The Chair may allow discussion following a motion pertaining to the scope and meaning of the motion. When a commissioner wishes to modify or enhance a motion, he/she may offer a `Friendly Amendment." The friendly amendment may be accepted or rejected by the motion -maker and the seconder, Once discussion of the motion is complete, the Chair shall call for a vote. Alternatively, a member having the floor may ask the Chair to call for a vote. The voting on all questions coming before the Commission shall be recorded in the minutes, which shall state what was done and not what was said. The votes on resolutions, unless unanimous, shall state the number of "ayes" and "nays" and "abstentions." When a quorum is in attendance, action may be taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise.