07-14-2011 Charter Packet - Laserfiche WebLink

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ARTICLE III - MEETINGS Section 1. Regular Meetings. The Commission shall meet on the second Thursday of January, April, July and October of each year. When the business of the Commission cannot be appropriately handled at the quarterly meetings or business from a special meeting is not completed and necessitates additional meetings, the Commission shall establish, by resolution, a schedule of regular meetings. All meetings shall be held in the Lino Lakes City hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, Section 471.705). Section 2. Special Meetings. The Chair or any two (2) members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time, date, place and business to be conducted at the special meeting. Notices may be delivered or mailed to the member's designated mailing address at least three (3) working days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice Section 3. Quorum. The powers of the Commission shall be vested in the members thereof in office from item to item. A majority of qualified and acting members shall constitute a quorum for the purpose of conducting the Commission's business and exercising its powers and for all other purposes, but a smaller number of members may adjourn from time to time. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: 1. Roll Call 2. Approval of Minutes 3. Reports of the Chair 4. Reports of Committees 5. Unfinished Business 6. New Business 7. Adjournment All resolutions shall be recorded in the minutes of the Commission meetings. The meetings Section 5. Meeting Procedure. The voting on all questions coming before the Commission shall be recorded in the minutes, which shall state what was done and not what was said. The votes on resolutions, unless unanimous, shall state the number of "ayes" and "nays" and "abstentions". When a quorum is in attendance, action may be taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise. Meeting agendas are prepared by the Chair and Secretary and approved by the Commission, and are subject to change by motion and voting, as described below, at the beginning of each regular meeting. (Special meeting agendas cannot, under Minnesota law, be modified once the advance public notice has been made.)