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Charter Commission Meeting April 12, 2011 Page 4 DRAFT 129 Commissioner Sutherland asked if the langauge (from the July 17, 2008 minutes) could be made 130 available to all commission members. 131 The mover and seconder agreed to withdraw their motion until the pertiment minutes could be 132 provided to other commissioners. 133 134 135 NEW BUSINESS 136 137 2011 Annual Letter to the Judge 138 Commissioner Timm proposed a couple of changes. She suggested that Vice Chair Dahl add the 139 number of years she served as Chair to the letter since Judge Hoffman is new and that the word 140 "Judge" be removed from his title in the address portion of the letter. 141 In the Minutes section, Commissioner Gunderson suggested adding since 2010 a Charter 142 Commissioner takes the minutes of the meeting which were previously taken by a legal secretary. 143 Under Charter Business additional text was added: The Commission voted and passed two 144 amendments to be adopted by ordinance by City Council (as opposed to a public vote). These 145 proposals were not supported by the City Council. 146 Under Commission Activity Commissioner Sutherland offered some editorial changes. She 147 changed the word passed when referring to the Code of Conduct and Conflict of Interest to 148 proposed. ' 49 A fourth bullet was added as follows: Council referred a proposal to amend the Charter in 150 response to the Federal Mandate granting more time for absentee ballots. However, the Council 151 refused to fund review of the matter by the Commission's attorney so no action has been taken. 152 MOTION by Commissioner Sutherland, seconded by Commissioner Bretoi that the Vice Chair 153 send the letter as amended to the His Honor, Judge Hoffman. 154 The motion passes unanimously. 155 156 History of the 2008 Charter Amendment 157 The City Council notified the Commission in a letter dated March 13, 2012 that the Council has 158 been considering an amendment to The City Charter, Chapter 8 regarding Public Improvements 159 and Special Amendments. The amendment is based on the charter amendment proposal prepared 160 in 2007 by the Citizen's Task Force to Review Charter Provisions Pertaining to Public 161 Improvements (the "Task Force Amendment"). With a number of modifications made by 162 Council a new Charter amendment ordinance has been prepared (the "2012 Council 163 Amendment"). On March 12, 2012 the City Council approved the 1st reading of the Amendment, 164 amending Chapter 8 of the City Charter Regarding Public Improvements and Special 165 Assessments. Council has requested that the Commission review the 2012 Council Amendment 166 and respond to the Council within 60 days of the receipt of the letter. The Council understands 167 the Charter Commission may extend the time for review by an additional 90 days (within the 60- 168 day period) if the Commission files with the Council a resolution determining that additional 169 time is needed. 170 Chair Lyden indicated that to meet the time frame there is likely to be a need for an additional 171 meeting within a month. The Council will have a second reading on August 13 as the language 4