04-08-2010 Charter Packet - Laserfiche WebLink

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Charter Commission January 14, 2010 Page 6 X21 B. ELECTION OF OFFICERS 222 223 Chair Dahl opens nominations for the office of Chair of the Charter Commission. Chair Dahl 224 requests to continue as Chair. 225 Commissioner Carlson nominates Caroline Dahl for Chair. Commissioner Carlson states that 226 Chair Dahl has good relationships with city staff and Council. She is very dedicated to the 227 Charter and works hard for the Commission. Commissioner Sutherland seconds the nomination. 228 Commissioner Lyden calls the question. MOTION passes unanimously. 229 230 Chair Dahl opens nominations for the office of Vice Chair of the Charter Commission. 231 Commissioner Gunderson nominates Christopher Lyden for the office of Vice Chair. 232 Commissioner Carlson seconds the nomination. MOTION passes unanimously. 233 234 Chair Dahl opens nominations for the office of Secretary of the Charter Commission. 235 Commissioner Williams nominates Kelly Gunderson for Secretary. Commissioner Trehus 236 seconds the nomination. MOTION passes unanimously. Commissioner Trehus commends 237 Commissioner Gunderson on her diligence of minute taking and participating in the discussions 238 at the meetings. 239 240 C. AUDIT 241 i. Data Practice '~42 Chair Dahl stated she requested other Charter ruled cities in Minnesota of how they conduct data 243 practice of their Charter Commissions. Chair Dahl received responses from 11 cities, either from 244 city clerks or city attorneys. Most responses stated the Charter Commission had no legal right to 245 appoint their own data practice authority. 246 247 Commissioner Lyden asked if we need to respond to the city in regard to the Data Practice 248 recommendation of the audit. 249 250 ii. Outstanding invoices for Charter Attorney 251 Chair Dahl reviewed the outstanding balance of Ms. Karen Marty, Attorney, who acted on behalf 252 of the Charter Commission. Total balance due at the time of the meeting was $1,644.30, with 253 $1,463.05 being a past balance. 254 255 Commissioner Sutherland stated the Commission should ask how Ms. Marty will collect and that 256 we request detailed invoices. It appears Ms. Marty may be adding fees for outstanding balance. 257 258 Commissioner Trehus asked if we are in danger of Ms. Marty refusing to take the Commission as 259 a client. Chair Dahl stated that Ms. Marty has stated she will continue to help us at our request. 260 261 Commissioner Storberg suggested we request the City Council put this balance on a meeting 262 agenda. ,.•�63 6