06-25-2012 Council Work Session Minutes

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CITY COUNCIL WORK SESSION June 25, 2012 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : June 25,2012 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 6:25 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty,Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Public Services Director Rick 12 DeGardner; Finance Director Al Rolek; Public Safety Director John Swenson; 13 Community Development Director Michael Grochala; City Planner Paul Bengtson; City 14 Clerk Julie Bartell 15 1. Revised Personnel Policy—Council Member Rafferty noted, regarding the section 16 dealing with tuition reimbursement that he'd like to see the section removed or at least 17 tabled for further discussion as he cannot support it as it proposed. City Administrator 18 Karlson responded that he can't recommend that the section be removed from the policy 19 as he believes that would put the city at a competitive disadvantage. 20 The council discussed how much of the policy would actually be covered in union 21 contracts also and Mr. Karlson offered to provide a breakdown of that information. 22 The mayor suggested that staff look at what other cities have in place in the area of tuition 23 reimbursement and the council can consider options at the next work session. 24 25 2. Paperless Council Packets—Council Member Roeser noted that he is trying out the 26 iPad at the upcoming council meeting so he doesn't have a review to report as yet. 27 Council Member Stoesz noted that he heard good things at the League conference from 28 other cities that have gone paperless. 29 30 City Administrator Karlson noted three options for providing equipment to the council 31 members: 1)city purchase and maintain ownership of the equipment; 2)the city provides 32 a monthly stipend for council members to purchase equipment; or 3)the city provides 33 each council member with an up-front payment to provide for their purchase of the 34 equipment. Staff's recommendation is to go with a monthly stipend and for the council 35 members to utilize the city's existing computer purchase program to initially get the 36 equipment. The mayor concurred with Mr. Karlson's recommendation, adding that he 37 believes a$25 per month stipend over two years would be appropriate. A council 38 member pointed out that some members may not have two years remaining on their 39 council service; how would that situation be handled? Mr. Karlson replied that stipends 40 would continue only as long as service and money owed after that point would be the 41 departing council member's responsibility. 42 43 Mr. Karlson will bring an action item forward for council consideration. 44 1