07-02-2012 Council Work Session Minutes

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CITY COUNCIL WORK SESSION July 2, 2012 APPROVED 135 The council concurred that both staff and an attorney were present at the last commission 136 meeting to provide information and answer questions on the city council's proposal. 137 Council Member Roeser pointed out that much of the legal involvement comes in 138 preparing the wording for the amendment and that is the responsibility of the council. 139 140 There was no support indicated by the City Council to provide additional funds to the 141 Charter Commission at this time. The council is aware that the commission has funds 142 remaining in their 2012 budget. 143 144 6. Revised Personnel Policy—Administrator Karlson distributed and reviewed 145 survey information indicating what other cities (similar in size to Lino Lakes) offer in the 146 area of tuition reimbursement. The mayor suggested an annual incentive of$2,000 147 including tuition, fees and books with a requirement of a"C" or better and a percentage 148 of 50%. Council Member Stoesz suggested language that requires a payback if the 149 employee leaves within two years; Administrator Karlson clarified that the proposed 150 policy would require repayment if leaving within a year. It was clarified that courses 151 required to maintain licensure or accreditation related to job duties are paid one hundred 152 percent by the city. 153 154 Administrator Karlson also noted that the council previously expressed interest in 155 understanding what sections of policy are covered by collective bargaining. In response 156 he has provided in his report an index that highlights those sections. 157 158 Administrator Karlson will include the updated information in the policy and will bring 159 the revised personnel policy to the council for consideration of approval at the next 160 council meeting. 161 162 7. Social Media Update—There was no written report. Administrator Karlson 163 remarked that the key focus of the discussion at-this point has been development of a 164 communications plan for critical incidents. The city's emergency management plan is 165 already in place to cover disaster situations. He basically sees three different levels: 166 using social media(i.e. Facebook, See/Click/Fix)to communicate on a-regular basis 167 about items of interest in the community; a critical incident communication system that 168 will get information out quickly;the highest level would be the emergency management 169 plan. The mayor suggested that the city may want to stay on top of advancements in 170 technology that are occurring continually; at minimum an annual review is required. It 171 will be important to give residents the opportunity to participate in the city's social media. 172 Council Member Roeser suggested coordinating involvement with the school district or 173 through the election process. 174 175 REVIEW REGULAR AGENDA ITEMS 176 177 The council agenda for the July 9, 2012 meeting was reviewed. There were no changes to 178 the agenda as presented. 179 4