08-07-2017 Council Work Session Minutes

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CITY COUNCIL WORK SESSION APPROVED August 7, 2017 218 encroachments can occur; staff takes the position that encroachments are reported to 219 residents with time to rectify and, if not settled, it is done by the city. He noted that there 220 could be some confusion about property lines due to the non -exact nature of 221 encroachments that sometimes occur when the trails go in; that isn't happening any more 222 with the current planning staff and use of outlot establishment for the trails but it has 223 happened in the past. 224 225 When Mr. DeGardner explained how staff manages the situation, Mr. Hoffinan added 226 that staff attempts to educate residents through use of articles in the newsletter. 227 6. Natural Resources Revolving Fund Plan- Community Development Director 228 Grochala and Environmental Coordinator Asleson reported. Mr. Grochala explained the 229 process that has brought the city forward to this point of having a revolving fund plan. 230 The plan includes maintenance as well. He reviewed the goal of the plan. 231 232 Mayor Reinert asked if there is a way to see how this ends or reaches the goal. What's the 233 perspective? 234 235 Director Grochala said the concept has been to get the ball rolling. There is a bank now 236 and next the city will have to decide on an appropriate price. The plan is based on the 237 city's existing greenway plan. It consists of two banks — Otter Lake and Woolan's park. 238 He reviewed the site selection objectives and then six potential additional sites. The 239 report also identified options for wetland credit compensation. 240 241 Mayor Reinert asked about the maintenance liability and Director Grochala explained that 242 there is a plan in place (required) for long term maintenance and funding for that work is 243 included in the plan. 244 245 Director Grochala requested council approval to proceed with the plan (to next council 246 agenda). Mayor Reinert asked if the council is giving up any authority by passing the 247 plan and Mr. Grochala said no. 248 249 7. 2018 Street Reconstruction Project Update — Community Development 250 Director Grochala updated the council on the current state of the project (no petition was 251 received). This will be a very involved project (sewer and water, culvert replacement, 252 right of way acquisition) coming forward. Initially data collection will move forward 253 (i.e. well information, data from property owners). On LaMotte, there will be sump 254 pump information gathering connected to the high water level and the possibility of a 255 storm sewer in the project. He then reviewed the WSB & Associates proposal to prepare 256 the plans and specifications for the project. 257 258 Mayor Reinert asked if this is a feasibility study and Director Grochala said no, this 259 would be design (plans and specs) and engineering right up to the bidding. Mayor 260 Reinert recalled discussion with residents about when their input would occur and he 261 understands this is it. Director Grochala said part of the process will be meeting with 0